Contract Administrator

Invictus Group; Felbridge; On-site; GBP 32,000 - 39,000; Full time

Job summary

Invictus Group is seeking a Contract Administrator in East Grinstead for a temporary-to-permanent role with immediate start. You will manage compliance, PPMs, and invoicing while supporting the Contract Manager with CAFM records and reporting.

The position requires FM/building services knowledge, customer-facing experience, and strong admin skills. Based in East Grinstead, hours are Mon-Fri 8am-5pm with this role transitioning to perm.

Qualifications

• FM/Building Services knowledge required.
• Experience in a busy Contract Support role with a Facilities Management business.
• Customer facing/interactions with clients.
• CAFM system experience.
• Plan and manage own workload.
• Able to work as part of a team.
• Microsoft Office365 experience (Word, Excel, Outlook etc).

Responsibilities

• Managing compliance and ensuring up-to-date remedial works.
• Monthly, quarterly, and yearly reporting including WIP review.
• Ensure Engineers PPMs and paperwork are up to date.
• Inbound/outbound telephone duties.
• Assist Contract Manager with CAFM system as key user, including PPM records, reactive works and reporting.
• Raise purchase requisitions/orders per parameters and assist invoicing.
• Arrange call outs, maintenance visits, delivery of materials and extra works within SLA.
• Other ad-hoc administration duties as required.

Skills

Customer interaction

Teamwork

Time management

Tools

CAFM system

Microsoft Office 365

Job description

Contract Administrator – East Grinstead - Temp to Perm (Immediate Start)

Location: East Grinstead

Hours of Work: Monday - Friday 8am-5pm

Salary: £35,000 Per Annum

A World Leading Service provider who operates on an international scale is looking for a Contract Administrator based in East Grinstead area working for the large data centre. This role is with the hours of Mon-Fri 8am-5pm so the successful candidate will have to be available immediately and must have experience in working within the FM side dealing with invoices and raising POs.

Key responsibilities:

• Managing compliance, ensuring up-to-date and any remedial works are undertaken.
• Monthly, quarterly, and yearly reporting, including run and review WIP reports.
• Ensure Engineers PPM’s and paperwork is up to date.
• Inbound/outbound telephone duties.
• Assist the Contract Manager with CAFM system as key user, including PPM records, reactive works, and reporting.
• Raise purchase requisitions/orders in line with agreed parameters/assist with invoicing.
• Arrange call outs, maintenance visits, delivery of materials and extra works within contracted SLA’s.
• Other Ad-hoc administration duties as require.

Key Requirements:

• Understanding of the FM / Building Services industry.
• Experience in a similar Contract Support role with a busy Facilities Management business.
• Customer facing/interaction experience - Regular client interaction.
• CAFM system experience
• Plan and manage own workload.
• Ability to work as part of a team.
• Microsoft Office365 experience (Word, Excel, Outlook etc).