Contract Administrator

Invictus Group; Gillingham; On-site; GBP 23,000 - 33,000; Full time

Job summary

Invictus Group in the United Kingdom seeks a Contract Administrator in Gillingham, Kent for an ongoing temporary position starting immediately. Hours Mon-Fri 8am-5pm, on-site with a busy Facilities Management environment.

You will support contract compliance, raise POs, assist invoicing, and coordinate CAFM records. Applicants should have FM/building services knowledge, experience in a contract support role, and be proficient with CAFM systems and Microsoft Office 365.

Qualifications

• Understanding of FM / Building Services industry.
• Experience in a busy Facilities Management business in a contract support role.
• Customer facing interaction experience.
• CAFM system experience.
• Plan and manage own workload.
• Ability to work as part of a team.
• Microsoft Office365 experience (Word, Excel, Outlook etc).

Responsibilities

• Managing compliance, ensuring up-to-date and any remedial works are undertaken.
• Monthly, quarterly, and yearly reporting, including run and review WIP reports.
• Ensure Engineers PPM’s and paperwork is up to date.
• Inbound/outbound telephone duties.
• Assist the Contract Manager with CAFM system as key user, including PPM records, reactive works, and reporting.
• Raise purchase requisitions/orders in line with agreed parameters/assist with invoicing.
• Arrange call outs, maintenance visits, delivery of materials and extra works within contracted SLA’s.
• Other Ad-hoc administration duties as require.

Skills

Client interaction

Time management

Teamwork

Microsoft Office proficiency

Tools

CAFM system

Office365

Excel

Outlook

Job description

Contract Administrator – Gillingham - Ongoing Temp (Immediate Start)

Location: Gillingham, Kent

Hours of Work: Monday - Friday 8am-5pm

A World Leading Service provider who operates on an international scale is looking for a Contract Support based in Gillingham area working for the large corporate building. This role is with the hours of Mon-Fri 8am-5pm so the successful candidate will have to be available immediately and must have experience in working within the FM side dealing with invoices and raising POs.

Key responsibilities:

• Managing compliance, ensuring up-to-date and any remedial works are undertaken.
• Monthly, quarterly, and yearly reporting, including run and review WIP reports.
• Ensure Engineers PPM’s and paperwork is up to date.
• Inbound/outbound telephone duties.
• Assist the Contract Manager with CAFM system as key user, including PPM records, reactive works, and reporting.
• Raise purchase requisitions/orders in line with agreed parameters/assist with invoicing.
• Arrange call outs, maintenance visits, delivery of materials and extra works within contracted SLA’s.
• Other Ad-hoc administration duties as require.

Key Requirements:

• Understanding of the FM / Building Services industry.
• Experience in a similar Contract Support role with a busy Facilities Management business.
• Customer facing/interaction experience - Regular client interaction.
• CAFM system experience
• Plan and manage own workload.
• Ability to work as part of a team.
• Microsoft Office365 experience (Word, Excel, Outlook etc).