Flight Crew Training Planner & Records Coordinator

One Air; Teddington; Hybrid; GBP 28,000 - 33,000; Full time

Job summary

One Air is seeking a proactive Pilot Training Records Administrator to support the Flight Training department at our Head Office in the UK. The role focuses on maintaining accurate training records, coordinating recurrent training, and ensuring compliance with UK CAA requirements.

You will work closely with the Director Flight Training and the PTPM to manage schedules, venues, and instructor qualifications.

Qualifications

• Understanding of flight crew training processes and regulatory cycles.
• Experience with training records, document control and compliance workflows.
• Knowledge of licence management and instructor qualifications.

Responsibilities

• Assist Pilots Training Planning Manager with training records and compliance.
• Input and maintain accurate pilot training records and certificates.
• Schedule pilot training checks and recurrent training programs.
• Book simulator time and training venues, organize travel for training.
• Coordinate onboarding of instructors and review qualification expiry dates.
• Ensure all resources and course materials are planned and maintained.
• Maintain instructor database and UK CAA compliant documentation.
• Support monthly compliance workflows and filing of course manuals/exams.

Skills

Flight training processes

Regulatory requirements

Training record systems

Licence management

Plan and organise

Excel

Word

Education

A-Level or equivalent

Job description

One Air is seeking a proactive Pilot Training Records Administrator to support the Flight Training department at our Head Office in the UK. The role focuses on maintaining accurate training records, coordinating recurrent training, and ensuring compliance with UK CAA requirements.

You will work closely with the Director Flight Training and the PTPM to manage schedules, venues, and instructor qualifications.