Fleet Transport & Compliance Coordinator

Navy Command; Helensburgh; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Civil Service Pension

25 days annual leave

Pension contributions 28.97%

Professional development

Flexible working patterns

Support service

Discount schemes

Cycle/season-ticket loans

Enhanced leave

Volunteer leave

Travel assistance

Job summary

Navy Command in the United Kingdom is seeking a proactive administrator to support White Fleet and Yellow Fleet transport operations at Clyde and outstations across Scotland. You will issue maintenance events, manage asset requests, and coordinate deliveries while ensuring compliance with MOD procedures.

The role requires strong IT skills, meticulous record-keeping, and the ability to liaise with contractors and end-users to maintain fleet readiness.

Qualifications

• Competent IT user with experience using Microsoft Office applications.
• Strong organisational skills with the ability to manage multiple administrative tasks.
• Ability to monitor and investigate operational and emergent issues.
• Experience maintaining accurate records and producing reports using electronic systems and spreadsheets.
• Strong attention to detail and accuracy in record-keeping, documentation, and reporting.

Responsibilities

• Serve as one of the primary contacts for White Fleet (WF) and Yellow Fleet (YF) transport assets at Clyde and various outstations across Scotland, overseeing day-to-day matters related to their management and operations.
• Responsible for issuing maintenance events to WF users via email, ensuring timely reminders for scheduled maintenance events, and conducting assessments to verify asset suitability upon return.
• Collaborate with stakeholders to validate new requests for White Fleet/ Yellow Fleet assets, ensuring compliance with Phoenix WF & DMHE Contract Security Operating Procedures and JSP 800, and confirming alignment with end-user specifications.
• Manage a comprehensive defect/repair process for assets, meticulously recording all White Fleet incidents, expediting necessary actions, and maintaining essential paperwork for efficient asset management.
• Facilitate the administration and processing of vehicle collection/delivery, coordinating with endusers and Contractors as necessary to streamline transport operations.
• Coordinate the timely submission of visitor notification security documentation for ad hoc MOD & Contractor visits, ensuring adherence to Security instructions and protocols.
• Monitor daily tracker reports to identify disconnected trackers, conduct investigations into the root causes, and arrange prompt reconnection to maintain operational efficiency.
• Assist the Neptune Compliance Manager with the delivery of White Fleet compliance and assurance activities, ensuring ongoing regulatory compliance.
• Conduct regular compliance checks on all Yellow Fleet assets, including monthly documentation reviews to ensure compliance with JSP 800 and local policies, escalating any non-compliance issues for resolution.
• Record and report defects for all Yellow Fleet assets, raising them through the appropriate applications, while also monitoring Yellow Fleet assets and recording utilisation/mileage data monthly via the Mitre Portal.
• Assist with queries and uploads of MyDrive accounts, monitor Campbell for outdated licences/competences.
• Maintain the FMT1000's and SON's submissions to ensure asset suitability
• Order consumables through the Phoenix Contract

Skills

MS Office

Organisational skills

Issue investigation

Record keeping

Communication skills

Job description

Navy Command in the United Kingdom is seeking a proactive administrator to support White Fleet and Yellow Fleet transport operations at Clyde and outstations across Scotland. You will issue maintenance events, manage asset requests, and coordinate deliveries while ensuring compliance with MOD procedures.

The role requires strong IT skills, meticulous record-keeping, and the ability to liaise with contractors and end-users to maintain fleet readiness.