Naval Fleet Admin & Logistics Coordinator

Navy Command; Scotland; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

25 days annual leave (rising to 30)

Civil Service Pension 28.97%

Professional development

Alternative working patterns

Assisted travel scheme

Bicycle/season-ticket loans

Job summary

Navy Command is seeking a proactive administrator to support White Fleet and Yellow Fleet transport assets at Clyde and Scotland. You will issue maintenance events, validate requests, manage defects, and coordinate collections with contractors to keep operations smooth.

You will assist the Compliance Manager, perform monthly checks, and ensure asset paperwork is thorough. The role offers diverse development within MOD procedures and security policies.

Qualifications

• Competent IT user with experience using Microsoft Office applications.
• Strong organisational skills with the ability to manage multiple administrative tasks.
• Ability to monitor and investigate operational and emergent issues.
• Experience maintaining accurate records and producing reports using electronic systems and spreadsheets.
• Strong attention to detail and accuracy in record-keeping, documentation, and reporting.
• Good communication skills to respond to queries, liaise with stakeholders, and provide support to authorised officers and compliance manager.

Responsibilities

• Serve as primary contact for White Fleet and Yellow Fleet transport assets at Clyde and outstations; oversee day-to-day management.
• Issue maintenance events to WF users via email and remind on schedule.
• Validate new requests for Fleet assets; ensure compliance with security procedures and JSP 800.
• Manage defect/repair process for assets; record incidents and keep paperwork.
• Coordinate vehicle collection/delivery with end-users and contractors.
• Submit visitor security documentation for MOD/Contractor visits; ensure adherence to security protocols.
• Monitor trackers and investigate disconnections; arrange reconnection.
• Assist Compliance Manager with White Fleet compliance and assurance activities.
• Conduct monthly compliance checks on Yellow Fleet assets and escalate non-compliance.
• Record and report defects for Yellow Fleet assets; monitor utilisation/mileage via Mitre Portal.
• Assist with queries and uploads of MyDrive accounts; monitor licences/competences.
• Maintain FMT1000s and SONs submissions for asset suitability.
• Order consumables through Phoenix Contract.

Skills

IT skills

Organisational skills

Issue investigation

Record-keeping

Attention to detail

Communication

Job description

Navy Command is seeking a proactive administrator to support White Fleet and Yellow Fleet transport assets at Clyde and Scotland. You will issue maintenance events, validate requests, manage defects, and coordinate collections with contractors to keep operations smooth.

You will assist the Compliance Manager, perform monthly checks, and ensure asset paperwork is thorough. The role offers diverse development within MOD procedures and security policies.