Fleet Service Co-ordinator

Renault Trucks; Houghton Regis; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

25 days holiday

Company pension up to 5% matched

Healthcare cash back plan

Work Perks

Job summary

Renault Trucks Commercials based in Dunstable seeks an organised administrator to manage multiple fleet tasks in the Vertellus Department. You will handle maintenance scheduling, documentation uploads, and billing while liaising with service providers to keep vehicles compliant.

Ideal candidates have strong IT and Office skills with a background in motor trade or fleet management. On-site role, Monday–Friday, 40 hours, with benefits including pension and healthcare options.

Qualifications

• Strong IT skills and excellent knowledge of Microsoft Office; ability to learn in-house systems and technologies.
• Desirable experience in motor trade, vehicle contract hire, fleet management, or transport industry.

Responsibilities

• Monitor vehicle service schedules and issue timely reminders to ensure maintenance compliance.
• Coordinate with service/repair providers and raise purchase orders as required.
• Manage Road Fund Licence (RFL) renewal to keep vehicles compliant.
• Upload and maintain vehicle, service, and compliance documentation in Fleet Master and customer portals.
• Maintain accurate fleet records and data integrity across systems.
• Administer and process Penalty Charge Notices (PCNs) and maintain records.
• Support proactive customer communications regarding maintenance and fleet matters.
• Oversee Smart Check reporting and escalate/ensure completion of actions.
• Handle general admin tasks including post, filing, and record keeping.
• Process and reconcile vehicle rental billing weekly and monthly.

Skills

IT skills

Microsoft Office

Fleet management

Tools

Fleet Master

Customer portals

Job description

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

What You Will Do

Renault Truck Commercials based in Dunstable is looking for an individual who has strong administrative and organisational skills, with the ability to effectively manage multiple tasks and priorities to work within RTC's Vertellus Department. In particular, we are looking for experience of:

• Strong IT skills, including a good working knowledge of Microsoft Office applications, with the aptitude to learn our in house business systems and technologies.
• Experience within the motor trade, vehicle contract hire, fleet management, or transport industry is desirable.

Position Details

Monday to Friday 40 hours ON SITE 08.00 - 17.00 1 hour lunch

Paying up to £30,000

Overview Of The Role

• Monitor vehicle service schedules and issue timely service reminders to ensure compliance with maintenance requirements.
• Liaise with service and repair providers, coordinating maintenance activities and raising purchase orders as required.
• Manage the Road Fund Licence (RFL) renewal process, ensuring vehicles remain compliant
• Upload and maintain vehicle, service, and compliance documentation within Fleet Master and customer management portals.
• Maintain accurate and up-to-date records within Fleet Master, ensuring data integrity across the fleet.
• Administer and process Penalty Charge Notices (PCNs), ensuring timely responses and accurate record keeping.
• Support proactive customer communications, providing updates on vehicle maintenance, compliance, and other fleet-related matters.
• Manage Smart Check (vehicle defects) reporting and administration, escalating issues where necessary and monitoring completion of required actions.
• Carry out general administrative duties, including handling incoming and outgoing post, filing, and maintaining records.
• Process and reconcile vehicle rental billing on a weekly and monthly basis.

Benefits

• 25 days holiday
• company pension up to 5% matched
• healthcare cash back plan
• Work Perks

Why Work For Us

https://www.renaulttruckcommercials.co.uk/careers/why-work-for-us/

We value your data privacy and therefore do not accept applications via mail.

Who We Are And What We Believe In

We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

As part of Volvo Group, Renault Trucks counts 10,000 professionals committed to have a positive impact on society. We want to contribute to a more sustainable future. We create the business opportunities to make it happen and we stand up to lead this transformation in the transport industry. We care for each other and value our work-life balance. We are eager to learn and grow. We think as entrepreneurs, we are empowered and fairly recognized for our contribution. We are simple, pragmatic, committed and warm.