Vehicle Invoicing and Claims Administrator

Volvo Group; Dunstable; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Pension matched up to 5%

Discounts at retailers, cinemas and on

Theme parks

Job summary

Volvo Group, Renault Trucks' owner and global leader in sustainable transport, advertises a temporary Vehicle Retail Invoicing Administrator role in Dunstable. The post supports the Central Retail & Warranty team, handling invoicing and administration for Vehicle Retail, Warranty and Contract, with a 40-hour week and potential extra hours at month end.

Pay is up to £30,000 depending on experience; this maternity cover runs to April 2028.

Qualifications

• Extensive experience in vehicle retail invoicing and warranty claims (HGV).
• Full working knowledge of vehicle warranty and contract processes.
• Pension scheme with employer matched contribution up to 5% and retailer discounts.

Responsibilities

• Carry out depots invoicing and administration across Vehicle Retail, Warranty & Contract.
• Resolve invoice queries quickly and effectively.
• Create pro forma documents from work instructions to obtain order numbers before invoicing.
• Advise Depot Manager of any cost rejection to enable appropriate action.
• Ensure technicians’ paperwork is completed accurately to maximise profitability.
• Liaise with Parts department regarding materials to be discarded.
• Monitor Work in Progress (WIP) reports to clear workshop instructions ASAP.
• Occasionally work Saturday mornings at month end if workload dictates.

Skills

Vehicle invoicing

Warranty claims

HGV industry

Job description

Vehicle Invoicing and Claims Administrator

Location: Dunstable, GB, LU5 4QF

Position Type: Professional

Permanent/Temporary: Temporary

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

What you will do

Renault Truck Commercials based Dunstable, Beds

An exciting opportunity has arisen in our Central Retail & Warranty team for a Vehicle Retail Invoicing Administrator to carry out invoicing and administration, working 40 hours a week, with extra hours possibly required at month end.

This is a contract to cApril 2028 covering Maternity Leave

Paying up to £30,000 dependent on experience

Main Tasks

• To carry out the depots invoicing and administration systems efficiently across Vehicle Retail, Warranty & Contract.
• To ensure all invoice queries are quickly and effectively resolved
• Create pro forma’s from work instruction to obtain order numbers before invoicing
• To advise Depot Manager of any cost rejection so that appropriate action can be taken
• To ensure all Technicians’ paperwork is completed accurately to maximise profitability
• To liaise with Parts department regarding materials to be discarded.
• Effectively monitor the Work in Progress (WIP) reports to ensure Workshop instructions can be cleared as soon as possible.
• Work occasional Saturday mornings at month end if the workload dictates

Requirements

• Comprehensive experience in Vehicle Retail invoicing and Warranty Claims within the HGV industry. (preferable)
• Full working knowledge of vehicle warranty and contract processes
• pension scheme with employer matched contribution of up to 5%
• discounts across retailers, cinemas and theme parks ++

We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in

We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

As part of Volvo Group, Renault Trucks counts 10,000 professionals committed to have a positive impact on society. We want to contribute to a more sustainable future. We create the business opportunities to make it happen and we stand up to lead this transformation in the transport industry. We care for each other and value our work-life balance. We are eager to learn and grow. We think as entrepreneurs, we are empowered and fairly recognized for our contribution. We are simple, pragmatic, committed and warm.

Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead,we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions toward a net-zero society.

Joining Volvo Group, you will work with some of the world’s most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity.

Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect.

If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations.