Fleet Sales Administrator

Greenhous Group; Fenton; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

30 Days Holiday Including 8 Bank Holid

Pension With Greenhous Contribution

Career Development Opportunities

Employee Discounts On A Range Of …

Job summary

Greenhous Group is seeking a Fleet Sales Administrator at our Stoke-on-Trent site to provide comprehensive administrative support to the sales team and other departments, ensuring fleet orders are processed efficiently and accurately.

The role requires strong organisational skills, attention to detail, and proficiency in Microsoft Office. You will handle fleet records, customer portals, invoicing, and documentation, while collaborating with various teams in a fast-paced environment.

Qualifications

• Experience in administrative support in an automotive environment is desirable.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal abilities.

Responsibilities

• Maintain internal systems with up-to-date fleet records.
• Manage customer portals and update information as needed.
• Create/update stock records, including vehicle specs and pricing.
• Update manufacturer invoices and financial records as required.
• Contract and recontract vehicles ensuring price terms are met.
• Order vehicles from manufacturers meeting customer needs.
• Allocate registration numbers to vehicles.
• Make pre-delivery confirmation calls and arrange details.
• Ensure vehicles are taxed for the relevant date.
• Invoice customers for vehicles and services.
• Submit delivery packs with all required documents.

Skills

Administrative support

Organisational skills

Communication skills

Teamwork

MS Office proficiency

Tools

Microsoft Office

Job description

We’re pleased to offer an exciting opportunity to join our team as a Fleet Sales Administrator at our Stoke-on-Trent site.

In this vital role, you will provide comprehensive administrative support while working closely with the sales team and other departments to ensure all fleet orders are processed efficiently, accurately, and to the highest standards.

Other duties may be required of the post holder in addition to those listed above and below, to ensure that the requirements of the business are met at all times.

Salary: From £26,750 upwards, dependent on experience

Hours: Monday to Friday, 9.00 am to 5.00 pm with 30 minutes for lunch (unpaid) i.e. 37.5 hours per week.

Key Responsibilities:

• Maintain internal systems to ensure accurate and up-to-date records of all fleet transactions.
• Maintain customer portals, ensuring that all information is accurate and up to date.
• Create and update stock book records, including vehicle specifications & pricing.
• Update manufacturer invoices and other financial records as needed.
• Contract and re-contract vehicles, ensuring all price protection terms are met.
• Order vehicles from manufacturers, ensuring that all orders are accurate and meet customer needs.
• Allocate registration numbers to vehicles.
• Make pre-delivery confirmation calls to customers, ensuring all details are confirmed and any necessary arrangements are made.
• Ensure that all vehicles are taxed for the relevant or requested date.
• Invoice customers for vehicles and services as needed.
• Submit delivery packs to customers, including all necessary documentation and paperwork.

Ideally, we are looking for:

• Experience in administrative support, preferably in the automotive industry.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office and other relevant software applications.
• Able to work in a fast-paced environment and adapt to changing priorities.

In return we’ll offer:

As a permanent Greenhous employee, you will be entitled to:

• 30 Days Holiday Including 8 Bank Holidays
• Company Sick Pay That Increases With Length Of Service
• Pension With Greenhous Contribution
• Career Development Opportunities
• Employee Discounts On A Range Of Products And Services Including Holidays, Days Out And Supermarket Shops
• Qualified Mental Health First Aiders
• Free Will Writing Service
• Free Mortgage Advice Service
• Free Eye Tests For VDU Users
• Free Flu jabs if you are ineligible through the NHS
• On-Site Parking (Site Specific)
• Cycle To Work Scheme
• EAP – Employee Assistance Program

Who are we:

Greenhous is firmly established as one of the largest dealer groups in the UK and has over 100 years’ experience in the franchised dealer world. We are a leader in the supply of dealer services for some of the world’s leading manufacturers.

Our network of Car and Commercial dealerships now stretches across Shropshire, Staffordshire and the West Midlands and includes a number of different franchises including Vauxhall, Nissan and DAF.

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