Fleet & Safety Compliance Coordinator (Training Support)

dssmith; Kemsley; On-site; GBP 21,000 - 28,000; Full time

Benefits offered by this job

25 days' holiday plus bank holidays

Pension scheme

Life assurance

Income protection

Employee assistance program

Cycle to work scheme

Shopping discounts

On site parking

Job summary

DS Smith Logistics seeks a highly organised Safety, Fleet & Training Administrator to support Fleet & Compliance, Health, Safety & Environment (HS&E), and Driver Training at the Kemsley site. The role is on site with 37.5 hours, Monday to Friday, 08:00–16:00, with flexible elements where possible.

You will manage fleet records, training data and HS&E documentation, liaise with internal teams and external bodies, and help ensure legal compliance across the business.

Qualifications

• GCSEs or A-Levels (or equivalent); an administration qualification is desirable
• Experience in a similar administrative role
• Strong IT skills, particularly in Excel and PowerPoint, including formulas, data analysis and reporting
• Excellent organisational skills with strong attention to detail
• Ability to analyse data and produce accurate, professional reports
• Strong written, verbal and presentational communication skills
• Ability to manage competing priorities and work independently using initiative
• Must have a full Drivers Licence

Responsibilities

• Fleet & Compliance: Maintain accurate fleet asset records in line with legislative and Operator Licence requirements
• Fleet & Compliance: Administer vehicle defects, damage repairs and recharge processes
• Fleet & Compliance: Manage vehicle and trailer data for assets entering and exiting the business
• Fleet & Compliance: Record and report vehicle accidents and damage
• Fleet & Compliance: Produce timely fleet reports and liaise with internal teams, suppliers and industry bodies
• Fleet & Compliance: Arrange external training courses as required
• Driver Training: Support DVSA CPC submissions, centre audits and internal/external compliance audits
• Driver Training: Maintain accurate training, induction and licence records for all drivers (including agency)
• Driver Training: Produce and circulate monthly Driver Training reports
• Driver Training: Update electronic licence checking systems and weekly training records
• Driver Training: Support training invoicing and maintain Driver Trainer programmes and assessor refresher records
• Health, Safety & Environmental (HS&E): Provide administrative support for HS&E activities across the business
• HS&E: Maintain accurate HS&E records, systems and compliance documentation
• HS&E: Prepare and distribute HS&E updates, briefings and performance data
• HS&E: Support audits and manage key HS&E calendars and compliance deadlines
• HS&E: Escalate serious HS&E matters to management
• Commendation & General Support: Communicate clearly with stakeholders at all levels
• Commendation & General Support: Analyse data to support reporting, insights and cost efficiencies
• Commendation & General Support: Support ad hoc projects, continuous improvement and other duties as required

Skills

Data analysis

Attention to detail

Time management

Education

GCSEs or A-Levels (or equivalent)

Administration qualification (desirable)

Tools

Excel

PowerPoint

Job description

DS Smith Logistics seeks a highly organised Safety, Fleet & Training Administrator to support Fleet & Compliance, Health, Safety & Environment (HS&E), and Driver Training at the Kemsley site. The role is on site with 37.5 hours, Monday to Friday, 08:00–16:00, with flexible elements where possible.

You will manage fleet records, training data and HS&E documentation, liaise with internal teams and external bodies, and help ensure legal compliance across the business.