Fleet & Safety Administrator: Training & Compliance

DS Smith Europe; Kemsley; On-site; GBP 25,000 - 34,000; Full time

Benefits offered by this job

25 days’ holiday plus bank holidays

Pension scheme

Life assurance

Income protection

Employee assistance program

Cycle to work scheme

Shopping discounts

On site parking

Job summary

DS Smith Logistics at Kemsley Paper Mill is seeking a highly organised Safety, Fleet & Training Administrator to support Fleet & Compliance, HS&E and Driver Training activities. The role is based on site at Kemsley, with 37.5 hours per week, Monday to Friday, 08:00–16:00 (flexible).

You will maintain fleet asset records, support DVSA CPC submissions and audits, manage driver training records and assist with HS&E documentation.

Qualifications

• GCSEs or A‑Levels (or equivalent)
• Experience in a similar administrative role
• Strong IT skills, especially Excel and PowerPoint, with data analysis and reporting

Responsibilities

• Maintain fleet asset records in line with legislation and Operator Licence requirements
• Administer vehicle defects, damage repairs and recharge processes
• Manage vehicle and trailer data for assets entering and exiting the business
• Record and report vehicle accidents and damage
• Produce timely fleet reports and liaise with internal teams, suppliers and industry bodies
• Arrange external training courses as required
• Support DVSA CPC submissions, centre audits and internal/external compliance audits
• Maintain accurate training, induction and licence records for all drivers (including agency)
• Produce and circulate monthly Driver Training reports
• Update electronic licence checking systems and weekly training records
• Support training invoicing and maintain Driver Trainer programmes and assessor refresher records
• Provide administrative support for HS&E activities across the business
• Maintain accurate HS&E records, systems and compliance documentation
• Prepare and distribute HS&E updates, briefings and performance data
• Support audits and manage key HS&E calendars and compliance deadlines
• Escalate serious HS&E matters to management
• Communicate clearly with stakeholders at all levels
• Analyse data to support reporting, insights and cost efficiencies
• Support ad hoc projects, continuous improvement and other duties as required

Skills

Attention to detail

Organization

Data analysis

Reporting

Stakeholder communication

Education

GCSEs or A-Levels

Administration qualification

Tools

Excel

PowerPoint

Job description

DS Smith Logistics at Kemsley Paper Mill is seeking a highly organised Safety, Fleet & Training Administrator to support Fleet & Compliance, HS&E and Driver Training activities. The role is based on site at Kemsley, with 37.5 hours per week, Monday to Friday, 08:00–16:00 (flexible).

You will maintain fleet asset records, support DVSA CPC submissions and audits, manage driver training records and assist with HS&E documentation.