Safety, Fleet & Training Administrator

Total Marketing Support Limited; Kemsley; On-site; GBP 24,000 - 34,000; Full time

Benefits offered by this job

25 days’ holiday plus bank holidays

Pension scheme

Life assurance

Income protection

Employee assistance program

Cycle to work scheme

Shopping discounts

On site parking

Job summary

DS Smith Logistics at Kemsley Paper Mill is seeking a highly organised Safety, Fleet & Training Administrator to support Fleet & Compliance, HS&E, and Driver Training activities on site. 37.5 hours, Mon–Fri 08:00–16:00 (flexible).

You will liaise with the Fleet, Compliance & HS&E Manager and external stakeholders to ensure legal compliance and accurate records. The role requires strong IT skills, attention to detail, and the ability to manage multiple priorities in a regulated environment.

Qualifications

• GCSEs or A‑Levels or equivalent; an administration qualification is desirable.
• Experience in a similar administrative role is required.
• Strong IT skills in Excel and PowerPoint with data analysis and reporting.
• Excellent organisation with ability to manage competing priorities and work independently.
• Must have a full Driver's Licence.

Responsibilities

• Maintain fleet asset records and comply with operator licence requirements.
• Administer vehicle defects, repairs and recharge processes.
• Manage vehicle/trailer data for assets entering/exiting the business.
• Record and report vehicle accidents and damages; produce fleet reports.
• Coordinate external training courses and DVSA CPC submissions.
• Maintain training records, licences, inductions, and monthly driver reports.
• Support HS&E activities, keep records, and assist audits and calendars.
• Escalate serious HS&E matters to management and support improvement projects.

Skills

Excel

PowerPoint

Data analysis

Reporting

Time management

Communication

Full Drivers Licence

Education

GCSEs / A-Levels

Administration qualification

Job description

About the role DS Smith Logistics is seeking a highly organised and detail‑driven Safety, Fleet & Training Administrator to support our Fleet & Compliance, Health, Safety & Environment (HS&E), and Driver Training activities. The role will be based at our Kemsley site. This is a varied and business‑critical administrative role, requiring excellent time management and the ability to manage competing priorities. You will work closely with the Fleet, Compliance & HS&E Manager, Driver Training Manager, depot teams, and external stakeholders to ensure legal compliance, accurate record‑keeping, and effective communication across the business.

Location: On Site – Kemsley Paper Mill Hours: 37.5 - Monday to Friday – 08:00 – 16:00 (flexible)

Key Responsibilities

Fleet & Compliance

• Maintain accurate fleet asset records in line with legislative and Operator Licence requirements
• Administer vehicle defects, damage repairs and recharge processes
• Manage vehicle and trailer data for assets entering and exiting the business
• Record and report vehicle accidents and damage
• Produce timely fleet reports and liaise with internal teams, suppliers and industry bodies
• Arrange external training courses as required

Driver Training

• Support DVSA CPC submissions, centre audits and internal/external compliance audits
• Maintain accurate training, induction and licence records for all drivers (including agency)
• Produce and circulate monthly Driver Training reports
• Update electronic licence checking systems and weekly training records
• Support training invoicing and maintain Driver Trainer programmes and assessor refresher records

Health, Safety & Environmental (HS&E)

• Provide administrative support for HS&E activities across the business
• Maintain accurate HS&E records, systems and compliance documentation
• Prepare and distribute HS&E updates, briefings and performance data
• Support audits and manage key HS&E calendars and compliance deadlines
• Escalate serious HS&E matters to management

Commendation & General Support

• Communicate clearly with stakeholders at all levels
• Analyse data to support reporting, insights and cost efficiencies
• Support ad hoc projects, continuous improvement and other duties as required

About you

We are looking for a highly organised and proactive administrator with strong attention to detail and the ability to manage multiple priorities in a fast‑paced, regulated environment. You’ll be confident working with data, producing accurate reports, and communicating effectively with stakeholders at all levels of the business. A collaborative approach, combined with the ability to work independently and use initiative, will be key to succeeding in this role.

Essential requirements

• GCSEs or A‑Levels (or equivalent); an administration qualification is desirable
• Experience in a similar administrative role
• Strong IT skills, particularly in Excel and PowerPoint, including formulas, data analysis and reporting
• Excellent organisational skills with strong attention to detail
• Ability to analyse data and produce accurate, professional reports
• Strong written, verbal and presentational communication skills
• Ability to manage competing priorities and work independently using initiative
• Must have a full Drivers Licence

Desirable Experience within transport and logistics or another regulated environment

Knowledge of fleet compliance, driver training or HS&E administration

At DS Smith, you’ll be part of a collaborative and supportive team, working in a business where safety, sustainability and continuous improvement are key priorities. This role offers exposure to multiple functions, strong stakeholder interaction, and development within a leading organisation.

Benefits

• 25 days’ holiday plus bank holidays
• Pension scheme
• Life assurance
• Income protection
• Employee assistance program
• Cycle to work scheme
• Shopping discounts
• On site parking

About us

We’re DS Smith, we believe in a better, more sustainable tomorrow is possible with the right people, who challenge and support one another to enact positive change. Today, we operate in more than 30 different countries, supporting customers across sectors like FMCG, industrial, and e-commerce. We deliver on quality, service, innovation, and added value to deliver market‑leading sustainable packaging solutions our customers need. Our industry needs to transform, and we’re building the team to drive change across Europe and North America To fulfil our purpose, we aim to build a diverse, motivated, and engaged workforce. Our goal is to create a culture of inclusion where everyone is treated fairly, differences are valued, and everyone has an equal opportunity to succeed. Our people come from diverse backgrounds, bring different perspectives, ideas and experiences to generate unique solutions focused on present and future sustainability challenges. We welcome all candidates to apply, even those not meeting all criteria.

#LI-SP #DSMISC

We are DS Smith, together with International Paper, we are a global leader in sustainable packaging solutions and other fibre‑based products.We believe a better, more sustainable tomorrow is possible with the right people, who challenge and support one another to enact positive change. We employ more than 60,000 colleagues in North America and Europe, Middle East and Africa (EMEA), who are experts in innovation,manufacturing, design, sales, sustainability, supply chain, and much more. Together with our customers, we make the world safer and more productive, one sustainable packaging solution at a time. Become part of a world‑leading organisation and do your best work with us! As the journey continues of bringing together the strengths of both organisations, during your candidate experience you may engage with our colleagues from International Paper! You could visit an International Paper or DS Smith site or office.