Fleet Operations & Compliance Coordinator

Smiths News; Swindon; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Health Cash Plan

Pension

25 days holiday

E-Learning modules

Sharesave Scheme

Cycle to Work Scheme

Colleague Assistance Programme

Colleague Referral Scheme

Job summary

Smiths News in Swindon is seeking a Fleet Coordinator to join our Central Services team, reporting to the Fleet Manager. The role offers varied, fast-paced administrative and operational support to ensure our vehicle fleet is managed safely, efficiently and cost-effectively.

You will coordinate fleet records, vehicle hire, fuel cards, driver licence checks and maintenance, liaising with depots, suppliers and internal stakeholders to resolve queries and keep the national fleet compliant.

Qualifications

• Experience in fleet administration or transport coordination.
• Strong organisational skills and ability to multitask.
• Attention to detail with records and information.
• Proficient in Microsoft Excel and admin systems.

Responsibilities

• Coordinate day-to-day administration of company vehicle fleet.
• Manage vehicle hire bookings, extensions and supplier liaison.
• Support fuel cards, bulk fuel orders and related queries.
• Oversee driver licence checks and compliance records.
• Monitor vehicle checks and maintenance, escalating issues.
• Process fleet purchase orders and supplier payments accurately.
• Assist with road traffic offences, incidents and insurance claims.
• Liaise with depots, suppliers and stakeholders to resolve queries.
• Maintain fleet reports and data for cost control and decisions.
• Identify improvements in fleet processes and reporting.

Skills

Fleet administration

Transport coordination

Excel

Record keeping

Vendor liaison

Job description

Smiths News in Swindon is seeking a Fleet Coordinator to join our Central Services team, reporting to the Fleet Manager. The role offers varied, fast-paced administrative and operational support to ensure our vehicle fleet is managed safely, efficiently and cost-effectively.

You will coordinate fleet records, vehicle hire, fuel cards, driver licence checks and maintenance, liaising with depots, suppliers and internal stakeholders to resolve queries and keep the national fleet compliant.