Fleet Operations & Compliance Coordinator

Confidential; Dereham; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

40-hour work week

Immediate start

Contract extension possible

Friendly environment

Job summary

Confidential in Dereham, Norfolk is seeking a proactive Fleet Administrator to join the team on a full-time basis. The role involves managing a fleet of 50+ vehicles, ensuring MOTs, taxes, insurance, and servicing are up to date, and coordinating with drivers and suppliers.

Immediate start on a fixed-term contract to 31 March 2027 with potential extension. Key duties include maintaining fleet records, reporting costs, and conducting regular audits.

Qualifications

• Previous experience in a fleet, transport, or vehicle administration role.
• Excellent communication and interpersonal skills.
• Strong organisational and time management abilities.
• High attention to detail and accuracy.
• A proactive approach with the ability to use initiative and solve problems.
• Good IT skills, including Microsoft Word and Excel.
• The ability to work effectively both independently and as part of a team.

Responsibilities

• Maintain fleet database for 50+ vehicles with details, mileage, purchase dates and financials.
• Ensure vehicle compliance by managing MOTs, tax, insurance and servicing schedules.
• Act as Transport Person responsible for vehicle compliance.
• Coordinate servicing, maintenance, inspections and repairs with suppliers.
• Liaise with drivers to arrange service appointments.
• Monitor vehicle movements using fleet management software.
• Manage fuel card allocation and monitor supplier reports.
• Coordinate new vehicle prep: sign writing, tracker installation, camera fitting, decommissioning.
• Report accidents and liaise with insurers to process claims.
• Work with fleet broker on current and future replacements.
• Ensure weekly inspections and maintain compliance records.
• Monitor operating costs and produce reports for management.
• Carry out routine fleet audits.
• Liaise with hire companies to meet operational requirements.
• Conduct driver licence checks and maintain records.

Skills

Communication

Organisational skills

Time management

Attention to detail

Initiative & problem solving

IT skills (Word & Excel)

Tools

Fleet management software

Microsoft Word

Microsoft Excel

Job description

Confidential in Dereham, Norfolk is seeking a proactive Fleet Administrator to join the team on a full-time basis. The role involves managing a fleet of 50+ vehicles, ensuring MOTs, taxes, insurance, and servicing are up to date, and coordinating with drivers and suppliers.

Immediate start on a fixed-term contract to 31 March 2027 with potential extension. Key duties include maintaining fleet records, reporting costs, and conducting regular audits.