Fleet Administrator - Dynamic Fleet & Compliance Lead

Facilities by ADF plc; Brynmenyn; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

29 days holiday (including Bank Hols)

Life Assurance

Free onsite parking

Free Annual Eye Test

BHN Rewards Network

Informal Reward Scheme

Refer A Friend Scheme

Employee Assistance Programme

Wellbeing Programme and Initiatives

Mental Health First Aid support

Job summary

Facilities by ADF in Brynmenyn, South Wales, is looking for a proactive Fleet Administrator to join a small team. The role will also involve scheduling brake testing at the Main Operational Depot in Longcross, Surrey, and coordinating with multiple departments.

The ideal candidate will have excellent communication skills, experience in a fast-paced transport environment, and proficiency with Outlook, Excel and Word.

Qualifications

• Excellent communications skills, verbal and written.
• Experience in fast-paced and dynamic environment.
• Proficiency in Microsoft Outlook, Excel and Word.
• Ability to work alone and within a team.
• Ability to multitask in a dynamic transport environment.
• Previous fleet administration experience (desirable).

Responsibilities

• Liaise with Account Manager & Planners to schedule Brake Testing protocols in line with operator licence undertakings.
• Update R2C workshop management system.
• Arrange inspections/MOTs/IVA’s/Tacho Calibrations with external service providers.
• Cross-reference equipment on production against job sheets for Tacho calibration, service and MOTs, electrical certificates.
• Update Hire Vehicle Spreadsheet & Issue Weekly Hire Report.
• Arrange hire vehicles as requested, including cars, vans, HGV’s.
• Update in house BMS With Brake Test data.
• Input into weekly reports and dashboards for compliance.
• Request and issue PO numbers for all work carried out and authorising invoices.
• Generate and Run Fleet List.
• Liaise with Supply Base to ensure Brake Testing Schedules can be achieved.
• PO Query, Review & Resolution.
• Any reasonable request by a member of the management.

Skills

Communication skills

Fast-paced environment

MS Outlook

MS Excel

MS Word

Team player

Multitasking

Fleet administration

Tools

Outlook

Excel

Word

Job description

Facilities by ADF in Brynmenyn, South Wales, is looking for a proactive Fleet Administrator to join a small team. The role will also involve scheduling brake testing at the Main Operational Depot in Longcross, Surrey, and coordinating with multiple departments.

The ideal candidate will have excellent communication skills, experience in a fast-paced transport environment, and proficiency with Outlook, Excel and Word.