Fleet Operations & Compliance Coordinator

Search Consultancy; Dundee; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

Search Consultancy is recruiting a Fleet Coordinator to manage a busy fleet of around 300 vehicles across a large organisation. The role combines fleet administration, compliance monitoring, data handling and stakeholder engagement to keep vehicles, drivers and systems compliant and efficient.

You will manage staff driver documentation, including insurance verification and business use cover, with office-based duties transitioning to hybrid working after training.

Qualifications

• Experience in administration within a busy office environment.
• Strong organisational skills with excellent attention to detail.
• Confident managing data, systems and databases.
• Able to build positive relationships with internal and external stakeholders.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Strong communication and problem-solving skills.

Responsibilities

• Coordinate the purchase, leasing and delivery of fleet vehicles.
• Manage fleet records, driver information and vehicle databases.
• Ensure fleet compliance, including MOTs, road tax, licence checks and telematics monitoring.
• Verify driver documentation and insurance requirements, including business use insurance where applicable.
• Act as the first point of contact for fleet-related enquiries and issues.
• Produce reports and analyse fleet data to identify trends and efficiencies.
• Support the implementation and administration of fleet management systems.
• Coordinate fleet meetings, training and driver assessments.
• Develop guidance, communications and training materials for staff.
• Liaise with suppliers, lease companies and external agencies including the DVLA.
• Provide general administrative support to the wider Business Services team.

Skills

Office administration

Organisational skills

Data handling

Stakeholder relations

Microsoft Excel

Microsoft Word

Microsoft Outlook

Problem solving

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Search Consultancy is recruiting a Fleet Coordinator to manage a busy fleet of around 300 vehicles across a large organisation. The role combines fleet administration, compliance monitoring, data handling and stakeholder engagement to keep vehicles, drivers and systems compliant and efficient.

You will manage staff driver documentation, including insurance verification and business use cover, with office-based duties transitioning to hybrid working after training.