Fleet Coordinator

Search Consultancy LTD; Dundee; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

Search Consultancy is recruiting a Fleet Coordinator to manage a busy fleet of around 300 vehicles across a large organisation. The role combines fleet administration, compliance monitoring, data handling and stakeholder engagement to keep vehicles, drivers and systems compliant and efficient.

You will manage staff driver documentation, including insurance verification and business use cover, with office-based duties transitioning to hybrid working after training.

Qualifications

• Experience in administration within a busy office environment.
• Strong organisational skills with excellent attention to detail.
• Confident managing data, systems and databases.
• Able to build positive relationships with internal and external stakeholders.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Strong communication and problem-solving skills.

Responsibilities

• Coordinate the purchase, leasing and delivery of fleet vehicles.
• Manage fleet records, driver information and vehicle databases.
• Ensure fleet compliance, including MOTs, road tax, licence checks and telematics monitoring.
• Verify driver documentation and insurance requirements, including business use insurance where applicable.
• Act as the first point of contact for fleet-related enquiries and issues.
• Produce reports and analyse fleet data to identify trends and efficiencies.
• Support the implementation and administration of fleet management systems.
• Coordinate fleet meetings, training and driver assessments.
• Develop guidance, communications and training materials for staff.
• Liaise with suppliers, lease companies and external agencies including the DVLA.
• Provide general administrative support to the wider Business Services team.

Skills

Office administration

Organisational skills

Data handling

Stakeholder relations

Microsoft Excel

Microsoft Word

Microsoft Outlook

Problem solving

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Location: Office-based initially, with hybrid working available upon completion of training

We are recruiting for a Fleet Coordinator to support the management of a busy fleet of approximately

300 vehicles across a large organisation. This varied role combines fleet administration, compliance monitoring, data management and stakeholder engagement, ensuring vehicles, drivers and systems remain compliant and operating efficiently. You'll also be responsible for managing staff driver documentation, including insurance verification and ensuring employees using vehicles for business purposes hold appropriate cover.

Key Responsibilities

• Coordinate the purchase, leasing and delivery of fleet vehicles.
• Manage fleet records, driver information and vehicle databases.
• Ensure fleet compliance, including MOTs, road tax, licence checks and telematics monitoring.
• Verify driver documentation and insurance requirements, including business use insurance where applicable.
• Act as the first point of contact for fleet-related enquiries and issues.
• Produce reports and analyse fleet data to identify trends, efficiencies and areas for improvement.
• Support the implementation and administration of fleet management systems.
• Coordinate fleet meetings, training and driver assessments.
• Develop guidance, communications and training materials for staff.
• Liaise with suppliers, lease companies and external agencies including the DVLA.
• Provide general administrative support to the wider Business Services team.

About You

• Experienced in administration within a busy office environment.
• Strong organisational skills with excellent attention to detail.
• Confident managing data, systems and databases.
• Able to build positive relationships with internal and external stakeholders.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Strong communication and problem-solving skills.
• Previous fleet management, compliance, vehicle administration or insurance experience would be advantageous.
• Comfortable working independently and managing a varied workload.

This is an excellent opportunity to join a supportive team in a varied role where you can play a key part in maintaining a safe, compliant and efficient fleet operation.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.