Fleet Administrator - Fixed Term to 31/03/2027

Bromford Flagship Livewest; Dereham; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

UK driving licence (implicit)

25 days holiday + bank holidays

Job summary

Flagship Services, part of Bromford Flagship Livewest, seeks a proactive Fleet Administrator in Dereham to join the Fleet Operations team. You will manage the fleet inbox, keep records accurate, support financial processes, and coordinate activities to keep frontline services running smoothly.

This full-time, fixed-term role (to 31 March 2027) requires strong organisational skills, experience with management systems, and a UK driving licence; the salary is £28,190 per year with 25 days holiday

Qualifications

• Strong organisational, prioritisation, and administrative skills.
• Experience in regulated or operational environments.
• Experience using management systems and handling compliance and financial information.
• Excellent attention to detail and accuracy.
• Strong communication and customer service skills.
• Proficiency with Microsoft Office, including Outlook and Teams.
• Full UK driving licence.

Responsibilities

• Managing the fleet shared inbox and responding to enquiries in a timely and professional manner.
• Maintaining accurate records and audit trails across fleet systems.
• Logging, tracking, and resolving fleet-related cases through relevant management systems.
• Administering fleet management and monitoring systems while producing reports and management information.
• Managing registers, renewal schedules, permits, and fleet documentation.
• Liaising with local authorities and providing guidance to minimise enforcement risks.
• Raising purchase orders, monitoring expenditure, and resolving invoice or financial queries.
• Providing administrative support to the Operations Manager (Fleet).
• Supporting safe, compliant, and value-focused fleet operations.

Skills

Organisational skills

Prioritisation

Administrative skills

MS Office

Outlook

Teams

Customer service

Communication skills

Driving licence

Tools

Fleet management software

Job description

Do you have strong administrative experience and enjoy keeping processes organised, compliant, and running smoothly? Are you confident managing multiple priorities, systems, and stakeholders while maintaining exceptional attention to detail? Do you take pride in delivering excellent customer service and supporting operational teams to achieve their goals?

We're looking for a proactive and highly organised Fleet Administrator to join our Fleet Operations team.

This is a key support role responsible for ensuring our fleet administration activities are delivered efficiently, accurately, and compliantly. You'll help keep our fleet operations running smoothly by managing communications, maintaining critical records, supporting financial processes, and coordinating operational activities that enable frontline teams to deliver excellent services.

If you enjoy working in a fast-paced environment, have a keen eye for detail, and thrive on providing excellent support to colleagues and customers, this could be the opportunity for you.

Location: Dereham

Hours: Full Time - 40 hpw - Monday to Friday

Contract: Fixed Term to 31/03/2027

WHAT YOU'LL BE DOING

• managing the fleet shared inbox and responding to enquiries in a timely and professional manner.

• maintaining accurate records and audit trails across fleet systems.

• logging, tracking, and resolving fleet-related cases through relevant management systems.

• administering fleet management and monitoring systems while producing reports and management information.

• managing registers, renewal schedules, permits, and fleet documentation.

• liaising with local authorities and providing guidance to minimise enforcement risks.

• raising purchase orders, monitoring expenditure, and resolving invoice or financial queries.

• providing administrative support to the Operations Manager (Fleet).

• supporting safe, compliant, and value-focused fleet operations.

WHAT YOU'LL BRING

To be successful in this role, you'll bring:

• strong organisational, prioritisation, and administrative skills.

• experience working within a regulated or operational environment.

• experience using management systems and handling compliance and financial information.

• excellent attention to detail and a commitment to accuracy.

• strong communication and customer service skills.

• confidence using Microsoft Office applications, including Outlook and Teams.

• a positive, collaborative approach aligned with organisational values.

• a full UK driving licence.

For full information on the role and its responsibilities, click here to view the Fleet Administrator - The Part I Play.

WHY JOIN US

You'll be joining a supportive team where your contribution has a direct impact on keeping essential services moving. In return, you'll benefit from opportunities for training, ongoing development, and the chance to build your skills within a professional fleet and operations environment.

WHAT WE OFFER

• competitive salary - £28190.00 FTE per annum

• 25 days holiday + bank holidays FTE (increasing to 28 days after 5 years service)

• family friendly policies

• health and wellbeing support

For full benefit details, click here.

Important information

Closing Date: 1st November 2026 (Midnight)

Interview Date - TBC

About Us

Flagship Servicesis part of Bromford Flagship Livewest. By joining us, you become part of a one of the largest housing providers in the UK - delivering community-focused services across the East, Central and South West of England. We manage approximately 120,000 homes, serving around 300,000 customers, and with firm ambitions to deliver an additional 50,000 new homes by 2040. Join us to help create communities where people can put down roots, feel secure, and thrive.