Fleet Operations & Compliance Coordinator

birmingham.gov.uk; Birmingham; Hybrid; GBP 26,000 - 29,000; Full time

Benefits offered by this job

West Midlands Pension Fund

30 days holiday

My Rewards Scheme

Health and wellbeing support

Job summary

Birmingham City Council is seeking a Fleet Officer to join the new Vehicle Maintenance Service (VMS). This permanent role focuses on keeping the city’s fleet safe, compliant, and operational. The post supports essential services across Birmingham and involves collaboration with the VMS Administration Manager and other teams.

Applicants should have strong IT and fleet operations experience, plus the ability to manage records for tax, MOTs, licensing and servicing. A driving licence is desirable.

Qualifications

• Proficiency in IT systems, including fleet management software and Microsoft Office.
• Experience in fleet operations, transport, or logistics, or in a role supporting vehicle compliance, maintenance or hire.
• Experience of maintaining records for vehicle tax, MOTs, licensing, insurance and servicing.
• Strong understanding of vehicle compliance requirements.
• Ability to organise and prioritise workloads to meet strict deadlines
• Excellent verbal and written communication including report writing.
• Ability to analyse fleet data to identify trends and risks
• Commitment to upholding safety and compliance within fleet operations
• Ability to travel around the City as required - driving licence is desirable

Responsibilities

• Maintain accurate records for vehicle tax, MOTs, insurance, and licences.
• Monitor servicing schedules and coordinate maintenance and tyre replacements.
• Assist with vehicle hire arrangements and insurance claims.
• Input and manage fleet data, including fuel usage and mileage.
• Prepare reports to support operational decision-making.
• Liaise with internal teams and external providers to resolve issues and ensure service continuity.
• Contribute to continuous improvement initiatives around safety, sustainability, and cost-efficiency.

Skills

Fleet operations

IT systems

Record keeping

Data analysis

Communication

Driving licence

Tools

Fleet management software

Microsoft Office

Job description

Birmingham City Council is seeking a Fleet Officer to join the new Vehicle Maintenance Service (VMS). This permanent role focuses on keeping the city’s fleet safe, compliant, and operational. The post supports essential services across Birmingham and involves collaboration with the VMS Administration Manager and other teams.

Applicants should have strong IT and fleet operations experience, plus the ability to manage records for tax, MOTs, licensing and servicing. A driving licence is desirable.