Fleet Officer

Birmingham City Council; Birmingham; On-site; GBP 26,000 - 29,000; Full time

Benefits offered by this job

Membership of West Midlands Pension 0f

Enhanced Holiday Entitlement — 30 days

My Rewards Scheme

Health and wellbeing support

Job summary

Birmingham City Council is recruiting Fleet Officers to join the newly established Vehicle Maintenance Service (VMS) and help oversee one of the country’s largest local authority fleet operations. The role focuses on keeping our fleet safe, compliant, and operational, providing essential support to city services that keep Birmingham running daily.

You will work with the VMS Administration Manager and team to maintain high standards of safety and efficiency, coordinating with internal teams and

Qualifications

• Proficiency in IT systems, including fleet management software and Microsoft Office.
• Experience in fleet operations, transport, or logistics, or in a role supporting vehicle compliance, maintenance or hire.
• Experience of maintaining records for vehicle tax, MOTs, licensing, insurance and servicing
• Strong understanding of vehicle compliance requirements
• Ability to organise and prioritise workloads to meet strict deadlines
• Excellent verbal and written communication including report writing
• Ability to analyse fleet data to identify trends and risks
• Commitment to upholding safety and compliance within fleet operations
• Ability to travel around the City as required - driving licence is desirable

Responsibilities

• Maintain accurate records for vehicle tax, MOTs, insurance, and licences.
• Monitor servicing schedules and coordinate maintenance and tyre replacements.
• Assist with vehicle hire arrangements and insurance claims.
• Input and manage fleet data, including fuel usage and mileage.
• Prepare reports to support operational decision-making.
• Liaise with internal teams and external providers to resolve issues and ensure service continuity.
• Contribute to continuous improvement initiatives around safety, sustainability, and cost-efficiency.

Skills

Fleet management software

Microsoft Office

Data analysis

Job description

Fleet Officer
Permanent
Grade A - £25,614 - £29,071
Consultation grade - subject to formal evaluation under the Equal Pay Programme
Working 36.5 hours per week

Are you highly organised, detail-focused, and passionate about maintaining high standards of compliance and operational efficiency?

Birmingham City Council is looking for Fleet Officers to join our newly created Vehicle Maintenance Service (VMS) to play a vital role in supporting one of the largest local authority fleet operations in the country. You will help ensure our fleet remains safe, compliant, and operationally effective, supporting the essential services that keep Birmingham running every day.

Working closely with the VMS Administration Manager and other team members, you’ll help keep our fleet safe, legal, and operational - supporting services that make a real difference across the city.

What you'll do...

• Maintain accurate records for vehicle tax, MOTs, insurance, and licences.
• Monitor servicing schedules and coordinate maintenance and tyre replacements.
• Assist with vehicle hire arrangements and insurance claims.
• Input and manage fleet data, including fuel usage and mileage.
• Prepare reports to support operational decision-making.
• Liaise with internal teams and external providers to resolve issues and ensure service continuity.
• Contribute to continuous improvement initiatives around safety, sustainability, and cost-efficiency.
  

What you'll need...

• Proficiency in IT systems, including fleet management software and Microsoft Office.
• Experience in fleet operations, transport, or logistics, or in a role supporting vehicle compliance, maintenance or hire.
• Experience of maintaining records for vehicle tax, MOTs, licensing, insurance and servicing
• Strong understanding of vehicle compliance requirements.
• Ability to organise and prioritise workloads to meet strict deadlines
• Excellent verbal and written communication including report writing .
• Ability to analyse fleet data to identify trends and risks
• Commitment to upholding safety and compliance within fleet operations
• Ability to travel around the City as required - driving licence is desirable

If you're looking for an opportunity to make a real impact behind the scenes of one of the UK's largest council fleet operations, we'd love to hear from you.

What we offer in return…

• Membership of West Midlands Pension Fund – with generous employer contributions
• Enhanced Holiday Entitlement – 30 days, increasing with length of service
• My Rewards Scheme – access to over 800 brands providing discounts and savings
• Health and wellbeing support – independent and confidential employee assistance and counselling

Birmingham City Council is an accredited Disability Confident Leader employer, and we are committed to employing, retaining and developing all of our people.

We want to ensure your recruitment journey with us is a positive and equitable one, so please let us know if there are any reasonable adjustments, additional support, accessibility needs, or if there is any way in which we can support you through your application.

Proof of Right to work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed.

Birmingham City Council is committed to safeguarding and promoting the welfare of our citizens and expects all staff and volunteers to share this commitment. You can view our Corporate Safeguarding Policy | Birmingham City Council here.

Sponsorship is not available for this post. Applicants must have the right to work in the UK that does not require employer sponsorship for the duration of the appointment.