Fleet Officers

Birmingham City Council; Birmingham; On-site; GBP 25,000 - 34,000; Full time

Benefits offered by this job

West Midlands Pension Fund

30 days annual leave

My Rewards Scheme

Health and wellbeing support

Job summary

Birmingham City Council is seeking Fleet Officers to join the Vehicle Maintenance Service (VMS) to support one of the country’s largest local authority fleet operations. You will help keep the fleet safe, compliant, and operational, coordinating servicing, hire arrangements, and data management while liaising with internal teams and external providers.

We are looking for candidates with experience in fleet operations or transport, strong IT skills, and a commitment to safety and continuous

Qualifications

• Experience in fleet operations, transport, or logistics, or in a role supporting vehicle compliance, maintenance or hire.
• Strong understanding of vehicle compliance requirements.
• Excellent verbal and written communication including report writing.
• Ability to travel around the City; driving licence is desirable.

Responsibilities

• Maintain accurate records for vehicle tax, MOTs, insurance, and licences.
• Monitor servicing schedules and coordinate maintenance and tyre replacements.
• Assist with vehicle hire arrangements and insurance claims.
• Input and manage fleet data, including fuel usage and mileage.
• Prepare reports to support operational decision-making.
• Liaise with internal teams and external providers to resolve issues and ensure service continuity.
• Contribute to continuous improvement around safety, sustainability, and cost-efficiency.

Skills

Fleet operations

Data management

Report writing

IT systems

Tools

Fleet management software

Microsoft Office

Job description

Are you highly organised, detail-focused, and passionate about maintaining high standards of compliance and operational efficiency? Birmingham City Council is looking for Fleet Officers to join our newly created Vehicle Maintenance Service (VMS) to play a vital role in supporting one of the largest local authority fleet operations in the country. You will help ensure our fleet remains safe, compliant, and operationally effective, supporting the essential services that keep Birmingham running every day. Working closely with the VMS Administration Manager and other team members, you'll help keep our fleet safe, legal, and operational - supporting services that make a real difference across the city.

What you'll do

• Maintain accurate records for vehicle tax, MOTs, insurance, and licences.
• Monitor servicing schedules and coordinate maintenance and tyre replacements.
• Assist with vehicle hire arrangements and insurance claims.
• Input and manage fleet data, including fuel usage and mileage.
• Prepare reports to support operational decision-making.
• Liaise with internal teams and external providers to resolve issues and ensure service continuity.
• Contribute to continuous improvement initiatives around safety, sustainability, and cost-efficiency.
• Proficiency in IT systems, including fleet management software and Microsoft Office.
• Experience in fleet operations, transport, or logistics, or in a role supporting vehicle compliance, maintenance or hire.
• Experience of maintaining records for vehicle tax, MOTs, licensing, insurance and servicing.
• Strong understanding of vehicle compliance requirements.
• Ability to organise and prioritise workloads to meet strict deadlines.
• Excellent verbal and written communication including report writing.
• Ability to analyse fleet data to identify trends and risks.
• Commitment to upholding safety and compliance within fleet operations.
• Ability to travel around the City as required - driving licence is desirable.
• Working for Birmingham City Council is more than just a job; it's about making life better for the 1 million plus people who live and work in the city., The Council is a fantastic place to work. You will find an organisation that is both challenging and supportive; with a leadership impatiently adventurous in its pursuit of excellence.

We have a clear vision which is ensuring that the Council is working for communities today and building for tomorrow, we focus our resources on five key priorities:

• A Prosperous Birmingham: through a focus on inclusive economic growth, tackling unemployment, attracting inward investment, and maximising the benefits of the Commonwealth Games.
• An Inclusive Birmingham: through a focus on tackling poverty and inequality, empowering citizens, promoting diversity and civic pride, and supporting and enabling all children and young people to thrive.
• A Safe Birmingham: through a focus on making the city safer, safeguarding vulnerable citizens, increasing affordable housing, and tackling homelessness.
• A Healthy Birmingham: through a focus on tackling health inequalities, encouraging physical activity and healthy living, supporting mental health, and improving outcomes for adults with disabilities and older people.
• A Green Birmingham: through a focus on street cleanliness, improving air quality, continuing the route to net zero, and becoming a city of nature.

We see the Council's role as providing strategic leadership - that's being able to visualise a new future for the city and equipping others to share our vision. We want to ensure the provision of services for all, so we can support those least able to support themselves by working with partners and putting citizens and neighbourhoods at the heart of our decision-making. We are always looking for people who put the customer at the centre of their approach, with a commitment to excellence to help us achieve our vision. We will support you to develop and thrive in your role, building a pathway for long-term success, with lots of development opportunities, such as apprenticeships.

What we offer in return

• Membership of West Midlands Pension Fund - with generous employer contributions
• Enhanced Holiday Entitlement - 30 days, increasing with length of service
• My Rewards Scheme - access to over 800 brands providing discounts and savings
• Health and wellbeing support - independent and confidential employee assistance and counselling

Birmingham City Council is an accredited Disability Confident Leader employer, and we are committed to employing, retaining and developing all of our people. We want to ensure your recruitment journey with us is a positive and equitable one, so please let us know if there are any reasonable adjustments, additional support, accessibility needs, or if there is any way in which we can support you through your application. Proof of Right to work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed.

Birmingham City Council is committed to safeguarding and promoting the welfare of our citizens and expects all staff and volunteers to share this commitment. You can view our Corporate Safeguarding Policy | Birmingham City Council here.

In return, we offer you excellent terms and conditions, generous annual leave, a great pension scheme, well-being support, annual travel passes and discounts at a number of city centre establishments.