Fleet Operations & Compliance Coordinator

Birmingham City Council; Birmingham; On-site; GBP 26,000 - 29,000; Full time

Benefits offered by this job

Membership of West Midlands Pension 0f

Enhanced Holiday Entitlement — 30 days

My Rewards Scheme

Health and wellbeing support

Job summary

Birmingham City Council is recruiting Fleet Officers to join the newly established Vehicle Maintenance Service (VMS) and help oversee one of the country’s largest local authority fleet operations. The role focuses on keeping our fleet safe, compliant, and operational, providing essential support to city services that keep Birmingham running daily.

You will work with the VMS Administration Manager and team to maintain high standards of safety and efficiency, coordinating with internal teams and

Qualifications

• Proficiency in IT systems, including fleet management software and Microsoft Office.
• Experience in fleet operations, transport, or logistics, or in a role supporting vehicle compliance, maintenance or hire.
• Experience of maintaining records for vehicle tax, MOTs, licensing, insurance and servicing
• Strong understanding of vehicle compliance requirements
• Ability to organise and prioritise workloads to meet strict deadlines
• Excellent verbal and written communication including report writing
• Ability to analyse fleet data to identify trends and risks
• Commitment to upholding safety and compliance within fleet operations
• Ability to travel around the City as required - driving licence is desirable

Responsibilities

• Maintain accurate records for vehicle tax, MOTs, insurance, and licences.
• Monitor servicing schedules and coordinate maintenance and tyre replacements.
• Assist with vehicle hire arrangements and insurance claims.
• Input and manage fleet data, including fuel usage and mileage.
• Prepare reports to support operational decision-making.
• Liaise with internal teams and external providers to resolve issues and ensure service continuity.
• Contribute to continuous improvement initiatives around safety, sustainability, and cost-efficiency.

Skills

Fleet management software

Microsoft Office

Data analysis

Job description

Birmingham City Council is recruiting Fleet Officers to join the newly established Vehicle Maintenance Service (VMS) and help oversee one of the country’s largest local authority fleet operations. The role focuses on keeping our fleet safe, compliant, and operational, providing essential support to city services that keep Birmingham running daily.

You will work with the VMS Administration Manager and team to maintain high standards of safety and efficiency, coordinating with internal teams and