Fleet Maintenance Controller

Scottish Water; Glasgow; On-site; GBP 29,000 - 36,000; Full time

Job summary

An established industry player is seeking a Fleet Maintenance Controller to ensure their fleet operates efficiently and safely. This role involves coordinating maintenance schedules, managing supplier relationships, and utilizing various fleet management systems. With a focus on compliance and operational efficiency, you'll play a vital role in supporting essential services across Scotland. The company offers a supportive work environment with generous holiday allowances and opportunities for professional growth. If you're passionate about fleet management and looking to make a difference, this position could be the perfect fit for you.

Benefits

38 days of holiday

Paid time off for volunteering

Flexible working options

Pension plan

Life assurance

Annual company bonus

SW Splash rewards program

Qualifications

• Experience with fleet maintenance and compliance.
• Strong communication skills for liaising with drivers and suppliers.

Responsibilities

• Ensure fleet safety and compliance through planning and maintenance.
• Act as the first point of contact for driver and supplier queries.

Skills

Fleet Management

Communication Skills

Organizational Skills

Problem Solving

Education

OLAT Training

Tools

Jaama

DTM

Convey

Telematics

Job description

Fleet Maintenance Controller page is loaded

Fleet Maintenance Controller

Apply locations Glasgow time type Full time posted on Posted 2 Days Ago time left to apply End Date: May 27, 2025 (15 days left to apply) job requisition id R10286

Together we are Trusted to Serve Scotland.

How’s this for job satisfaction? At Scottish Water we look after Scotland’s most precious natural resource. From source to tap, we’re guarding Scotland’s reputation for refreshingly pure water, and caring for our environment at the same time.

Sound good?We’re looking for a Fleet Maintenance Controller to join us. You’ll ensure the Scottish Water fleet is maintained efficiently and cost effectively.This will include maintenance schedules, coordinating repairs, accident notifications, live calls on the driver and supplier helpline.

What you’ll do

You’ll help keep our fleet safe, legal and ready to go – making sure our operational teams have the vehicles they need to deliver essential services across Scotland. You’ll be the first point of contact on our live driver and supplier helpline, running Monday to Friday, 9am to 5pm, helping resolve issues quickly and keeping things moving.

You’ll take the lead on planning routine maintenance events well in advance, making sure operational teams stay compliant and that all the right documentation is captured and recorded for reporting. You’ll use systems like Jaama, DTM, Convey and Telematics to stay on top of bookings, manage fleet performance, and keep everything running smoothly behind the scenes.

You’ll work closely with our supplier network – authorising jobs, reviewing work to make sure we’re getting the best value, and handling the end-to-end process for supplier invoicing. That includes resolving job queries, raising purchasing orders, and arranging supplier payments – always with a focus on accuracy, transparency and great service.

What you’ll need

You’ve got experience working with fleets – whether that’s vans, HGVs or plant – and you understand the ins and outs of keeping them maintained, safe and compliant. You’re confident planning ahead and know how to manage a forward maintenance schedule.

You’ve worked with fleet management systems before, and you’re comfortable picking up new digital tools. You’re also a strong communicator – someone who can build good relationships with drivers, suppliers and operational teams alike.

You’re flexible, organised and open to change. And you’re always looking for ways to improve the way things are done – whether that’s streamlining a process or spotting an opportunity to do things better.

It’s a bonus if you’ve completed OLAT training or understand the legal requirements of running a commercial vehicle fleet – including operator licence responsibilities.

Looking out for you

While the work we do is important, we know it’s not the only thing that matters. That’s why we make sure you have everything you need to find a good work-life balance.

You’ll get plenty of time to recharge with 38 days of holiday every year (including public holidays). And you can even buy five more if you need a little extra time. You can also take paid time off to volunteer in your community.

When it comes to major life events we have family-friendly policies around adoption, maternity, and parental leave. And for the everyday? We embrace flexible working.

For your future, there’s our pension (the ‘know-what-you’ll-get-when-you-retire’ kind), as well as life assurance.

As for some nice extras? You can expect an annual company bonus. Not to mention access to SW Splash – handy rewards that can save you money on holidays, bills, and shopping.

The not-so-small print

This role will be a Grade 5. If you’re new to Scottish Water, you’ll join us on a starting salary of £29,800. Performance-driven pay progression would then allow you to move through the range to a maximum of £35,760.

If you’re interested in this role – or know someone else who might be - we’ll be accepting applications until midnight on Monday 26th May 2025. And we’re aiming to do interviews for this role on 9th and 11th June 2025.

If you have any questions, please contact Krystyna Ferguson on07483310132 for an informal conversation regarding the role.

Job offers at Scottish Water are conditional, and will be confirmed on completion of our pre-employment screening, e.g. referencing, criminal record checks, license checks, etc. Screening is conducted on our behalf by a third party, and must be completed before your start date. Don’t worry - we’ll only start these checks once you’ve accepted an offer.

A few final things worth knowing…

Research shows that some people avoid applying for jobs unless they can meet every single criteria. If you’re interested in this job, but don’t tick all the boxes, apply anyway! We hardly ever hire people who can do every part of a job from Day One. Everyone has a learning curve. So don’t rule yourself out!

Let us know if there are any changes we can make to our recruitment process to help you perform at your best. Lots of our people have disabilities or neurodiverse conditions (including some of our recruiters!). We're also aware that some people might be experiencing temporary challenges because of life events, like menopause. We’re very used to making adjustments, so please don’t be afraid to ask.

As part of our commitment to developing a flourishing Scotland, it’s important that all our employees are Scottish taxpayers. If you join us, your home address will need to be in Scotland. If you don’t already live here, you'll need to commit to moving here within your first three months.

Finally (finally!), candidates who haven’t submitted an application in the last 12 months will have their records removed from our recruitment database. You won’t need to do anything. Your data will be automatically deleted.

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