Fleet Maintenance Controller

Scottish Water; Glasgow; On-site; GBP 29,000 - 36,000; Full time

Job summary

An established industry player is seeking a Fleet Maintenance Controller to oversee the efficient maintenance of their vehicle fleet. This role involves planning maintenance, managing repairs, and ensuring compliance with safety regulations, all while providing exceptional support to drivers and suppliers. With a focus on teamwork and communication, you'll play a critical role in maintaining the operational readiness of essential services. Enjoy a supportive work environment that values work-life balance, offering generous holiday allowances and family-friendly policies. If you're passionate about fleet management and looking to make a difference, this opportunity is for you.

Benefits

38 days of holiday

Paid time off for volunteering

Pension scheme

Life assurance

Annual company bonus

SW Splash rewards

Qualifications

• Experience with fleet maintenance and compliance requirements.
• Strong planning skills and ability to manage maintenance schedules.

Responsibilities

• Ensure fleet safety and operational readiness across Scotland.
• Manage maintenance schedules and coordinate repairs effectively.

Skills

Fleet Management

Maintenance Scheduling

Communication Skills

Problem Solving

Education

OLAT Training

Tools

Jaama

DTM

Convey

Telematics

Job description

Together we are Trusted to Serve Scotland.

How’s this for job satisfaction? At Scottish Water, we look after Scotland’s most precious natural resource. From source to tap, we’re guarding Scotland’s reputation for refreshingly pure water and caring for our environment at the same time.

Sound good? We’re looking for a Fleet Maintenance Controller to join us. You’ll ensure the Scottish Water fleet is maintained efficiently and cost-effectively. This will include managing maintenance schedules, coordinating repairs, handling accident notifications, and providing live support via calls to drivers and suppliers.

What you’ll do

You’ll help keep our fleet safe, legal, and operationally ready—making sure our teams have the vehicles they need to deliver essential services across Scotland. You’ll be the first point of contact on our live driver and supplier helpline, operating Monday to Friday, 9am to 5pm, resolving issues quickly and efficiently.

You’ll plan routine maintenance events in advance, ensuring compliance and proper documentation for reporting. You’ll use systems like Jaama, DTM, Convey, and Telematics to manage bookings, monitor fleet performance, and ensure smooth operations behind the scenes.

You’ll collaborate closely with our supplier network—authorising jobs, reviewing work for value, and managing the end-to-end process for invoicing. This includes resolving queries, raising purchase orders, and arranging payments, all with a focus on accuracy, transparency, and excellent service.

What you’ll need

You have experience working with fleets—vans, HGVs, or plant—and understand maintaining, safety, and compliance requirements. You’re confident planning ahead and managing maintenance schedules.

You’re familiar with fleet management systems and adaptable to new digital tools. You’re a strong communicator who can build good relationships with drivers, suppliers, and operational teams.

You’re flexible, organized, and open to change. You’re always looking for ways to improve processes and spot opportunities for better efficiency.

Bonus points if you’ve completed OLAT training or understand legal requirements for operating a commercial vehicle fleet, including operator license responsibilities.

Looking out for you

We value your work-life balance. You’ll enjoy 38 days of holiday annually (including public holidays), with options to buy five more. Paid time off for volunteering is also available.

We offer family-friendly policies for adoption, maternity, and parental leave, along with flexible working arrangements.

For your future, we provide a pension scheme and life assurance. Additionally, you can benefit from an annual company bonus and access to SW Splash rewards for savings on holidays, bills, and shopping.

The not-so-small print

This role is a Grade 5 position, starting at £29,800, with performance-based progression up to £35,760.

Applications are open until midnight on Monday 26th May 2025. Interviews are scheduled for 9th and 11th June 2025.

For inquiries, contact Krystyna Ferguson at 07483310132 for an informal chat about the role.

Job offers are conditional upon pre-employment screening, including references, criminal record checks, and license verifications, conducted after acceptance of an offer.

A few final things worth knowing…

If you don’t meet every criterion, don’t hesitate to apply. We value learning and growth, and we’re committed to making our recruitment process accessible. If you have disabilities or neurodiverse conditions, or face temporary challenges, please let us know so we can support you.

All employees must be Scottish taxpayers and residents. If you’re not currently in Scotland, relocation within three months is required.

Records of applicants who haven’t applied in the last 12 months will be deleted automatically.

We’re here to help. Contact us at [e-mail].