Fleet & Hire Administrator - 6 Month FTC

Bilfinger; United Kingdom; On-site; GBP 23,000 - 30,000; Full time

Job summary

Bilfinger is seeking a Fleet & Hire Administrator to organise and coordinate our vehicle fleet. You will handle MOT due dates, licenses, safety recalls, road tax, fines, and driver compliance while supporting fleet managers with data, telematics, and supplier activities.

Ideal candidates will have strong attention to detail, excellent communication, and proficiency in Excel/Outlook/Teams, plus prior office experience in administrative roles.

Qualifications

• Detail-oriented with strong record-keeping
• Excellent phone etiquette and professional communication
• Proficient in Microsoft Excel, Outlook and Teams
• Prior office experience with administrative/clerical duties
• Confident dealing with drivers, supervisors, management and external vendors

Responsibilities

• Issue MOT due dates, expiring licenses, safety recalls, and road tax
• Process speeding notifications, parking fines, admin fees, driver recharges and infringements
• Monitor and assist with telematics data per Fleet Manager requirements
• Administer driver license checks, consent records and compliance actions
• Handle fuel card transactions and portal management
• Maintain legal compliance support to site supervisors and drivers
• Keep all correspondence and emails organized
• Assist with vehicle insurance additions/removals
• Support transition queries, exceptions and approvals
• Provide day-to-day support to fleet stakeholders and the Fleet Manager
• Contribute to continuous improvement strategies

Skills

Attention to detail

Phone etiquette

Microsoft Excel

Outlook

Teams

Office experience

Organisational skills

Multitasking

Communication skills

Tools

Live portal

Job description

Bilfinger is a leading international industrial services provider, driving efficiency and sustainability for the process industry. With about 31,000 employees and over €5.4 billion in revenue in 2025, we offer solutions in consulting, engineering, manufacturing, maintenance, turnarounds, and digital applications across key sectors like energy, chemicals, pharma, and oil & gas.

Shape the future with Bilfinger UK: With a strong commitment to sustainability, Bilfinger UK stands out as a premier provider of engineering and maintenance services. For over 50 years, Bilfinger UK has consistently pushed the boundaries of innovation, delivering advanced solutions that support industries, infrastructure, and communities across the United Kingdom.

As a key member of the globally respected Bilfinger Group, Bilfinger UK has built a reputation as a versatile leader, offering both onshore and offshore services. From energy and utilities to pharmaceuticals and petrochemicals, the company’s broad expertise across various sectors makes it a trusted partner in the industry, as well as a work environment where you can develop your potential.

At Bilfinger, we offer a work environment where you can learn and grow. Join us and be part of a team shaping the future!

Our Fleet & Hire Administrator will play a vital role in managing and coordinating our vehicle fleet. This is a vital role that requires a detailed and organised approach to ensure a smooth and efficient fleet management. You will handle administrative tasks, maintain accurate records, and support the overall logistics of our vehicle operations, contributing to the seamless functioning of our organization. If you’re passionate about organisation, excel at multitasking, and have a knack for administrative excellence, this role offers an exciting opportunity to make a meaningful impact.

Main Responsibilities

• Issuing MOT due dates/expiring driving licences/safety recalls/road tax
• Processing speeding notifications, parking and bus lane fines, supplier admin fees, driver recharges and infringements
• Monitoring and assist with telematics data, in line with Fleet Managers requirements
• Administer driver licence checks consent records and outstanding compliance actions
• Fuel card transactions, administration of fuel cards on live portal
• Maintaining legal compliance support to site supervisors and drivers
• Maintaining all correspondence and emails
• Assisting with vehicle insurance additions and removals
• Support and investigate of transition queries, exceptions and approvals
• Support fleet stakeholders with day to day issues
• Provide general support to the Fleet Manager
• Any additional tasks required from time to time to meet the needs of the business
• Clear written and verbal communication skills
• Assist with continuous improvement strategies

Experience

• Strong attention to detail and a disciplined approach to record keeping is essential
• Excellent phone etiquette and communication skills for professional interactions with team members and external vendors.
• Strong computer skills including proficiency in Microsoft Excel, Outlook and Teams
• Prior office experience with a focus on administrative or clerical duties.
• Confidence dealing with drivers, supervisors, management and external vendors
• Demonstrated organisational skills with the ability to manage multiple tasks simultaneously.
• Ability to manage competing priorities and complete time-critical updates accurately
• Support fleet manager in projects and ad hoc data requirements

For additional information please contact Anahita Razeghian by email [e-mail].

Bilfinger is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability or other characteristics protected by law.