Fleet Operations & Hire Admin Specialist

Bilfinger; United Kingdom; On-site; GBP 23,000 - 30,000; Full time

Job summary

Bilfinger is seeking a Fleet & Hire Administrator to organise and coordinate our vehicle fleet. You will handle MOT due dates, licenses, safety recalls, road tax, fines, and driver compliance while supporting fleet managers with data, telematics, and supplier activities.

Ideal candidates will have strong attention to detail, excellent communication, and proficiency in Excel/Outlook/Teams, plus prior office experience in administrative roles.

Qualifications

• Detail-oriented with strong record-keeping
• Excellent phone etiquette and professional communication
• Proficient in Microsoft Excel, Outlook and Teams
• Prior office experience with administrative/clerical duties
• Confident dealing with drivers, supervisors, management and external vendors

Responsibilities

• Issue MOT due dates, expiring licenses, safety recalls, and road tax
• Process speeding notifications, parking fines, admin fees, driver recharges and infringements
• Monitor and assist with telematics data per Fleet Manager requirements
• Administer driver license checks, consent records and compliance actions
• Handle fuel card transactions and portal management
• Maintain legal compliance support to site supervisors and drivers
• Keep all correspondence and emails organized
• Assist with vehicle insurance additions/removals
• Support transition queries, exceptions and approvals
• Provide day-to-day support to fleet stakeholders and the Fleet Manager
• Contribute to continuous improvement strategies

Skills

Attention to detail

Phone etiquette

Microsoft Excel

Outlook

Teams

Office experience

Organisational skills

Multitasking

Communication skills

Tools

Live portal

Job description

Bilfinger is seeking a Fleet & Hire Administrator to organise and coordinate our vehicle fleet. You will handle MOT due dates, licenses, safety recalls, road tax, fines, and driver compliance while supporting fleet managers with data, telematics, and supplier activities.

Ideal candidates will have strong attention to detail, excellent communication, and proficiency in Excel/Outlook/Teams, plus prior office experience in administrative roles.