Trainee Coordinator (12 month FTC)

Bilfinger; Aberdeen City; On-site; GBP 21,000 - 28,000; Full time

Job summary

Bilfinger UK is seeking a Trainee Engineer to join the project team. The role focuses on administration, coordination and engineering support for client contracts, with learning opportunities across scheduling, training, and timesheet management.

Ideal candidates have office-based experience, strong communication, and a proactive, agile mindset. On-site UK role with salary in line with trainee engineering pay bands and growth potential within Bilfinger's engineering services.

Qualifications

• Previous experience in an office-based role.
• Experience using Solab - Onboard Tracker tool (desirable).
• Experience using MPower time writing (desirable).
• Assertive and confident; good communication and organisational skills.
• Familiar with agile working and continuous improvement.

Responsibilities

• Support the Project Coordinator and Engineers with administrative tasks and training coordination.
• Coordinate timesheets, holidays, and training records to support project delivery.
• Ensure correct job numbers and purchase orders are on timesheets for invoicing.
• Assist with pre-mob training, appraisals, and standby payments tracking.

Skills

Office-based experience

Good communication

Organisational skills

Team player

Initiative

Time management

Tools

Solab Onboard Tracker

MPower time writing

MS Office

Job description

Bilfinger is a leading international industrial services provider, driving efficiency and sustainability for the process industry. With about 31,000 employees and over €5.4 billion in revenue in 2025, we offer solutions in consulting, engineering, manufacturing, maintenance, turnarounds, and digital applications across key sectors like energy, chemicals, pharma, and oil & gas.

Shape the future with Bilfinger UK: With a strong commitment to sustainability, Bilfinger UK stands out as a premier provider of engineering and maintenance services. For over 50 years, Bilfinger UK has consistently pushed the boundaries of innovation, delivering advanced solutions that support industries, infrastructure, and communities across the United Kingdom.

As a key member of the globally respected Bilfinger Group, Bilfinger UK has built a reputation as a versatile leader, offering both onshore and offshore services. From energy and utilities to pharmaceuticals and petrochemicals, the company’s broad expertise across various sectors makes it a trusted partner in the industry, as well as a work environment where you can develop your potential.

At Bilfinger, we offer a work environment where you can learn and grow. Join us and be part of a team shaping the future!

Working within the project team, this role reports directly to the Project Manager on all matters relating to the administration, coordination and engineer support of the contract. You will have the opportunity to learn from the project team in all aspects of operational delivery. The Trainee Engineer is involved with coordination and engineering to support the successful delivery of services to our customer.

Main Responsibilities

Support the Project Coordinator in their role including;

• Manage both Company & Client rota and flight booking system.
• Input holiday requests into holiday tracker and sign off for payment
• Raise requisitions for recruitment up-manning and holiday cover
• Ensure all personnel to mobilise have completed relevant pre-mob training
• Assist with appraisal progress as per annual appraisal plan
• Coordinate annual shutdown ramp up / ramp down and ensure all standby payments are captured
• Review timesheets and ensure accuracy and compliance of time recording.
• Help maintain project timesheets on time writing system.
• Write & check or approve training, expenses and wages payments as required.
• Ensure correct job numbers and purchase order numbers are on timesheets to enable them to be invoiced correctly
• Ensure weekly deliverables are sent in from offshore and logged/saved
• Maintain Live Training matrix with Project Coordinator for all regular personnel and arrange necessary training.
• Provide dedicated support to the Coordinator when they are on leave.

Support the Project Engineers in their roles, with a focus on the campaign, including;

• Gain a good working knowledge of core disciplines i.e. scaffolding, painting, insulation, PFP and deck operations
• Appreciation of specialist disciplines i.e. LSA cleaning, Renewables, rope access and rigging
• Liaise with discipline engineers to gain knowledge of future projects
• Support Engineers with tasks, including but not limited to, P&E orders and management, CTR’s, work pack creation.
• Provide dedicated support to engineers when other engineers are on leave.
• Gain an appreciation and knowledge of company process/procedures and the importance of HSEQ and who that is applied to our operational delivery.

In addition to the duties and responsibilities listed to support the Project Coordinator & Project Engineers, the position holder is required to perform other duties assigned by the Project Manager from time to time

Experience & Qualifications

• Previous experience in an office-based role
• Experience using Solab - Onboard Tracker tool (desirable)
• Experience using -MPower time writing (desirable)
• Assertive and confident
• Familiar with agile working, continuously looking for improvements that can be made
• Good communication and organisational skills, excellent team player
• Happy to work on own initiative, manage time effectively and prioritise workload
• Computer Literate - all MS Office Software

For additional information please contact Anahita Razeghian by email [e-mail].

Bilfinger is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability or other characteristics protected by law.