Fleet Data & Compliance Coordinator

Birmingham City Council; Birmingham; On-site; GBP 29,000 - 34,000; Full time

Benefits offered by this job

West Midlands Pension Fund

30 days annual leave

My Rewards Scheme

Health and wellbeing support

Job summary

Birmingham City Council is seeking a proactive Fleet Support Officer to join the Street Scene Fleet Management team in Birmingham. You will maintain fleet documentation, support operational analysis, and help deliver cost-effective, compliant services that keep the city moving.

Responsibilities include coordinating maintenance records, handling DVLA portals and fleet software, and producing data reports using Excel and Power BI. Experience in vehicle compliance and insurance claims is desirable.

Qualifications

• Understanding of vehicle compliance requirements (MOTs, O licences, tax, insurance)
• Experience managing insurance claims and analysing fleet data
• Highly organised with ability to prioritise tasks and meet deadlines
• Effective communication with internal teams and external stakeholders
• Proficient IT skills including fleet management software and DVLA portals

Responsibilities

• Coordinate and maintain essential maintenance documentation (PMIs, brake tests, defect logs).
• Keep statutory records up to date for tax, MOT, insurance, and licensing.
• Validate fuel card requests and monitor fuel transactions for accuracy.
• Assist with procurement activities, including raising purchase orders.
• Support insurance claims processing and incident reporting.
• Liaise with suppliers and service providers to resolve compliance issues promptly.
• Produce and analyse fleet data reports using Excel and Power BI.
• Ensure GDPR compliance when handling sensitive documentation.
• Administer hire vehicle approvals and monitor associated costs.
• Support monitoring of electric vehicle charging infrastructure.

Skills

Fleet compliance

Data analysis

Organisation

Communication

Tools

Power BI

DVLA portals

Fleet management software

Microsoft Office

Job description

Birmingham City Council is seeking a proactive Fleet Support Officer to join the Street Scene Fleet Management team in Birmingham. You will maintain fleet documentation, support operational analysis, and help deliver cost-effective, compliant services that keep the city moving.

Responsibilities include coordinating maintenance records, handling DVLA portals and fleet software, and producing data reports using Excel and Power BI. Experience in vehicle compliance and insurance claims is desirable.