Fleet Compliance & Operations Coordinator

Selecta; Hemel Hempstead; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

25 days leave

Life assurance 2x salary

Paid sick leave

Extended leave policy

Free parking

Coffee & tea on site

Career progression

Leadership support

Employee recognition

Mental health support

Job summary

Selecta is seeking an organised Fleet Coordinator to support day-to-day management of our vehicle fleet, including HGVs, vans and company vehicles. You will help ensure fleet compliance, vehicle availability, supplier management, cost control, and maintain accurate fleet records.

Based in Hemel Hempstead, the role is a key contact for drivers, suppliers and internal stakeholders, helping to deliver a safe, compliant and cost-efficient fleet operation.

Qualifications

• Experience in a Fleet, Transport, Logistics or Administration role.
• Excellent organisational skills with meticulous attention to detail.
• Experience maintaining accurate records and managing multiple priorities.
• Good understanding of vehicle administration and compliance processes.
• Experience reviewing invoices, costs and financial information.

Responsibilities

• Maintain accurate vehicle, driver and fleet records.
• Coordinate vehicle allocations, onboarding, transfers, replacements and disposals.
• Manage fleet documentation including insurance, registrations, service records and compliance.
• Support driver communications and fleet policy administration.
• Maintain fleet management systems and ensure records are audit-ready.
• Support administration of HGV fleet operations and vehicle compliance.
• Monitor MOTs, servicing schedules and road fund licences.
• Maintain records of defects, inspections and incidents.
• Assist with driver licence checking and compliance programmes.
• Coordinate vehicle repairs, deliveries, and handovers.
• Review and validate fleet-related invoices and supplier charges.
• Reconcile supplier accounts and investigate discrepancies.
• Produce reports on fleet compliance, utilisation, maintenance and costs.
• Identify opportunities for cost savings and continuous improvement.

Skills

Fleet management

Excel

Stakeholder management

Organisation

Documentation

Administration

Tools

Fleet management systems

Microsoft Office

Job description

Selecta is seeking an organised Fleet Coordinator to support day-to-day management of our vehicle fleet, including HGVs, vans and company vehicles. You will help ensure fleet compliance, vehicle availability, supplier management, cost control, and maintain accurate fleet records.

Based in Hemel Hempstead, the role is a key contact for drivers, suppliers and internal stakeholders, helping to deliver a safe, compliant and cost-efficient fleet operation.