Fleet & Asset Operations Coordinator

Callen-Lenz; Salisbury; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Annual leave

Pension

Private health insurance

Life assurance

Income protection

Dental insurance

Volunteer day

Job summary

Callen-Lenz is seeking a Fleet & Asset Coordinator in Salisbury to manage the vehicle fleet, asset registers, and related compliance. You will coordinate maintenance, inspections, and documentation while liaising with external suppliers and internal teams.

The role requires meticulous record-keeping, strong organisational skills, and the ability to handle multiple priorities in a dynamic environment. UK work authorization and a full UK driving licence are essential.

Qualifications

• Previous experience in a coordination, administration, fleet, logistics, stores, facilities, or asset management.
• Excellent organisational and planning skills.
• Strong attention to detail and record management.
• Ability to manage multiple priorities and deadlines.
• Proficient in MS 365 applications, particularly Excel, Outlook, SharePoint, and Teams.

Responsibilities

• Manage day-to-day administration and coordination of the Company's vehicle fleet.
• Maintain fleet records including registrations, mileage, service history, lease information, MOTs, insurance, tax, and compliance documentation.
• Monitor and manage upcoming vehicle compliance requirements, ensuring MOTs, insurance renewals, vehicle tax, servicing, and lease obligations are completed on time.
• Schedule and coordinate vehicle servicing, repairs, inspections, and maintenance activities.
• Liaise with garages, leasing providers, insurers, breakdown services, and other external suppliers to ensure vehicles remain operational and compliant.
• Arrange and coordinate vehicle cleaning and valeting contractors to maintain fleet presentation standards.
• Monitor vehicle condition and initiate corrective actions where required.
• Conduct routine vehicle condition inspections and record findings; escalate defects as needed.
• Maintain oversight of vehicle availability to support operational requirements.
• Maintain the Company's asset register and ensure all records remain accurate and up to date.
• Track asset ownership, location, allocation, status, condition, and usage history.
• Coordinate the issue, transfer, return, and disposal of company assets.
• Maintain visibility of asset availability and utilisation across the business.
• Promote accountability and traceability through accurate record keeping and audit controls.
• Ensure assets remain in a safe, functional, and serviceable condition.

Skills

Organisational skills

Attention to detail

Multitasking

Communication skills

Tools

Microsoft 365

Job description

Callen-Lenz is seeking a Fleet & Asset Coordinator in Salisbury to manage the vehicle fleet, asset registers, and related compliance. You will coordinate maintenance, inspections, and documentation while liaising with external suppliers and internal teams.

The role requires meticulous record-keeping, strong organisational skills, and the ability to handle multiple priorities in a dynamic environment. UK work authorization and a full UK driving licence are essential.