Fleet Compliance & Office Administrator

West Riding Recruitment Limited; Bradford; On-site; GBP 21,000 - 24,000; Full time

Job summary

West Riding Recruitment Limited is seeking a proactive Fleet Compliance & Office Administrator in Bradford. The role involves coordinating fleet servicing, maintaining compliance records and handling HR paperwork within a busy office.

You will support fleet operations, manage employee documentation, and ensure deadlines are met with meticulous record-keeping and professional communication with suppliers and management. Training is provided for the right candidate.

Qualifications

• Previous experience in a busy administrative role, preferably involving compliance, HR, fleet or transport administration.
• Excellent organisational skills and a strong eye for detail.
• Good working knowledge of Microsoft Excel, Word and Outlook.
• The ability to manage multiple tasks, prioritise effectively and meet deadlines.
• Strong communication skills and confidence liaising with colleagues, management and external suppliers.
• A professional approach to handling sensitive and confidential information.

Responsibilities

• Fleet & Transport Administration: coordinate servicing, MOTs, inspections and deadlines.
• Liaise with garages and suppliers to arrange repairs and breakdown support.
• Maintain fleet records, mileage information, fuel card details and costs.
• Prepare tachograph reports and escalate concerns to management.

Skills

Organisational skills

Attention to detail

Communication

Fleet admin

Office productivity

Microsoft Excel

Microsoft Word

Outlook

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Fleet Compliance & Office Administrator - Bradford BD11

Are you an organised administrator with a keen eye for detail and a talent for keeping things running smoothly? Looking for a varied role where you can take ownership, make a real difference and work towards a permanent position? This could be the opportunity you've been waiting for!

I'm delighted to be recruiting on behalf of my client, a food manufacturing business based in BD11, who is looking for a proactive and dependable Fleet Compliance & Office Administrator to join their team on a temporary-to-permanent basis.

This is an excellent opportunity for an experienced administrator who enjoys variety, thrives on responsibility and takes pride in keeping records accurate, deadlines on track and day-to-day operations running efficiently.

Working closely with management, you'll play a key role in coordinating office administration, maintaining compliance records, supporting fleet operations and managing essential employee documentation. No two days will necessarily be the same, making this an ideal position for someone who enjoys being hands-on, organised and one step ahead!

What will you be doing?

Fleet & Transport Administration

• Coordinating vehicle servicing, MOTs, inspections and essential compliance deadlines.
• Liaising with garages and suppliers to arrange repairs, servicing and breakdown support.
• Maintaining accurate fleet records, mileage information, fuel card details and associated costs.
• Preparing tachograph reports, identifying potential infringements and escalating concerns to management.

HR & Compliance Administration

• Coordinating new starter paperwork and maintaining accurate employee records.
• Carrying out and recording Right to Work checks in line with the appropriate procedures.
• Monitoring expiry dates for visas, licences, training records and certificates, ensuring renewals are actioned promptly.
• Handling confidential personnel information professionally and preparing documentation for audits and inspections.

General Office Administration & Reporting

• Acting as a point of contact for telephone calls, emails and routine administrative enquiries.
• Preparing documents, updating spreadsheets and producing reports for management.
• Maintaining efficient filing systems, office records and supplies.
• Coordinating information between departments, following up outstanding actions and keeping colleagues informed.
• Managing competing priorities while ensuring important tasks and deadlines are not missed.

What are we looking for?

We're looking for someone who is reliable, professional and confident taking ownership of their workload.

Ideally, you will have:

• Previous experience in a busy administrative role, preferably involving compliance, HR, fleet or transport administration.
• Excellent organisational skills and a strong eye for detail.
• Good working knowledge of Microsoft Excel, Word and Outlook.
• The ability to manage multiple tasks, prioritise effectively and meet deadlines.
• Strong communication skills and confidence liaising with colleagues, management and external suppliers.
• A professional approach to handling sensitive and confidential information.
• A proactive, solutions-focused attitude and the confidence to flag issues before they become problems.

Don't have experience in every area? Don't let that put you off! Experience with tachograph reporting, vehicle compliance or Right to Work administration would be advantageous but is not essential, as training can be provided for the right candidate.

Hours of work