Fleet Admin Assistant

Octave Recruitment Ltd; Llanllwch; On-site; GBP 18,000 - 24,000; Full time

Job summary

Octave Recruitment Ltd is seeking a Fleet Admin Assistant to support the day-to-day operation of a busy fleet service in Wales. You will provide administrative and practical support to the fleet team, maintaining records and updating spreadsheets to ensure efficient operation.

The role involves coordinating vehicle movements, driving between locations as required, processing documentation and assisting with fleet checks.

Qualifications

• Experience in administration, fleet, transport, or similar environment.
• Strong IT skills including Microsoft Office and Excel.
• Excellent organisational and time-management abilities.
• Good attention to detail and accuracy.
• Effective communication with a range of people.

Responsibilities

• Provide general administrative support to the Fleet team.
• Maintain accurate fleet and vehicle records.
• Update spreadsheets, databases and internal systems.
• Process and maintain vehicle documentation.
• Arrange and coordinate vehicle movements.
• Drive vehicles between locations, garages, depots and other sites.
• Collect and deliver vehicles or equipment as required.
• Support vehicle inspections and fleet checks.
• Keep records up to date with accurate documentation.
• Assist with general fleet administration as required.

Skills

General admin skills

Fleet/transport/logistics experience

IT skills

Organisational/time-management

Attention to detail

Communication skills

Tools

Microsoft Office

Excel

Job description

We are currently recruiting for a Fleet Admin Assistant to support the day-to-day operation of a busy fleet service.

The Role

You will provide administrative and practical support to the fleet team, helping to ensure vehicles, records and day-to-day fleet activities are managed efficiently.

Duties are likely to include:

• Providing general administrative support to the Fleet team.
• Maintaining accurate fleet and vehicle records.
• Updating spreadsheets, databases and internal systems.
• Processing and maintaining vehicle documentation.
• Arranging and coordinating vehicle movements where required.
• Driving vehicles between locations, garages, depots and other sites.
• Collecting and delivering vehicles or equipment as required.
• Supporting vehicle inspections and general fleet checks.
• Keeping records up to date and ensuring documentation is completed accurately.
• Assisting with general fleet administration and other duties as required.

You will ideally have:

• A full UK driving licence - essential.
• Previous experience in administration, fleet, transport, logistics or a similar environment.
• Good IT skills, including Microsoft Office and Excel.
• Strong organisational and time-management skills.
• Excellent attention to detail.
• Good communication skills and the ability to liaise with a range of people.

If you have good administration skills, a full UK driving licence and an interest in fleet/transport, we'd love to hear from you.