Fleet & Compliance Administrator – Flexible Hours, Birmingham

Balfour Beatty plc; Birmingham; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Flexible working options

Free parking & travel allowance

Family-friendly policies

Wellbeing support & flu vaccinations

Job summary

Balfour Beatty VINCI is recruiting for a Fleet Administrator/Co-ordinator based in Birmingham to support the Commercial Fleet operations within the Central Region. You will monitor the Fleet inbox, manage fuel reporting, and ensure fleet systems are current and compliant while assisting with fleet safety campaigns.

Ideal candidates will have experience with commercial fleets, be proficient in fleet management software, and demonstrate calm decision-making under pressure.

Qualifications

• Prior experience working with commercial fleets.
• Proficient in using fleet management software and other relevant tools.
• Ability to remain calm and composed in high-pressure situations and make prompt decisions.
• Attention to detail.
• Ability to work independently and as part of a team.
• Developed interpersonal communication skills, with the ability to liaise and influence effectively at all levels of staff and labour, joint-venture parties, suppliers, etc.

Responsibilities

• Monitor the Fleet inbox and answer all vehicle related queries.
• Monthly fuel report distribution and spot checking to ensure legitimate transactions.
• Cross-reference fuel report to Sub Lot Transactions, ensuring proper allocation.
• Ensure drivers have a Permit to Drive, monitor leavers and update Sub Lot allocation.
• Monitor telematics data and highlight potential non-authorised behaviour.
• Support in investigations with the BBV Data Protection and Compliance Team.
• Report all near miss events via the Observations App.
• Ensure all fleet related systems are kept up to date & valid both promptly & accurately.
• Support the Senior Fleet Compliance Officer in preparing and delivering Fleet safety related campaigns.
• Manage the BBV Commercial Fleet, scheduling valets in line with Sub Lot off hires and reduce off hire costs.
• To undertake any other duties & deal with matters related to fleet disciplines which can be reasonably expected of this position.

Skills

Attention to detail

Independent working

Interpersonal communication

Flexibility

Team collaboration

Tools

Fleet management software

Job description

Balfour Beatty VINCI is recruiting for a Fleet Administrator/Co-ordinator based in Birmingham to support the Commercial Fleet operations within the Central Region. You will monitor the Fleet inbox, manage fuel reporting, and ensure fleet systems are current and compliant while assisting with fleet safety campaigns.

Ideal candidates will have experience with commercial fleets, be proficient in fleet management software, and demonstrate calm decision-making under pressure.