Fleet Administrator: Vehicle Ordering & Supplier Relations

The Recruitment Duo; Cheswick Green; On-site; GBP 17,000 - 29,000; Full time

Benefits offered by this job

25 days holiday

Bank Holidays

Pension scheme

Automotive benefits relating to MOTs

Free onsite parking

Job summary

The Recruitment Duo is seeking a Fleet Administrator for an office-based role in Shirley Solihull. You will support purchasing, supplier management and contract administration across the vehicle lifecycle and fleet services, aiming for best value and compliant processes.

Daily tasks include vehicle ordering, updating delivery timelines, managing discounts, and maintaining relations with manufacturers and dealers. Strong CRM/Excel use is expected; the role is full-time, Monday to Friday, 9am-5pm.

Qualifications

• Proven demonstrable work history as Fleet Administrator, Sales Administrator, Purchasing Administrator or Admin Coordinator.
• Experience in working within fleet management, motor trade or dealership is advantageous.
• Excellent communication skills both written and verbal.
• Strong eye for detail to accurately process data and contracts.
• Confident and customer focused nature.
• A team player with a flexible approach to support colleagues.
• Ability to negotiate effectively at all levels.
• Skilled at building strong, lasting relationships with suppliers, manufacturers and dealers.

Responsibilities

• As a Fleet Administrator you will be acting as key operational and administrative support to all aspects of purchasing, supplier management and contract administration
• Responsible for building, developing and managing excellent business relationships with manufacturers, suppliers, customers and funders
• Support procurement activity to achieve the best possible value across vehicle and fleet-service purchasing
• Monitor supplier performance and participate in supplier review meetings
• Assist with tenders for the supply of fleet services
• Progress vehicle orders through to delivery and provide regular estimated delivery date updates to all interested parties
• Keep up to date with EV grants and ensure vehicle eligibility is correctly reflected within quote platforms
• Build and maintain strong dealer relationships to secure competitive discounts and high service levels
• Manage manufacturer and other purchasing discounts, ensuring terms are accurately reflected and tested in quoting systems and updated for new model years
• Build relationships with vehicle manufacturers to secure the best available pricing and ensure batch deals and manufacturer offers are made available to the business
• Ensure all data and administration records are correctly processed and up to date in adherence to compliance procedures
• Daily use of internal CRMs and Microsoft packages such as Excel
• General administrative duties as required to support the team

Skills

Fleet Administrator experience

Fleet management experience

Communication skills

Attention to detail

Customer focus

Team player

Negotiation skills

Supplier relationships

Tools

CRM software

Excel

Job description

The Recruitment Duo is seeking a Fleet Administrator for an office-based role in Shirley Solihull. You will support purchasing, supplier management and contract administration across the vehicle lifecycle and fleet services, aiming for best value and compliant processes.

Daily tasks include vehicle ordering, updating delivery timelines, managing discounts, and maintaining relations with manufacturers and dealers. Strong CRM/Excel use is expected; the role is full-time, Monday to Friday, 9am-5pm.