Fleet Administrator: Compliance & Logistics Specialist

Culina; Appleton Thorn; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Salary Sacrifice Car Scheme

Wellbeing Support

Eye Care Vouchers

Reward & Recognition

Everyday Discounts

Job summary

Culina is recruiting a Fleet Administrator to join our Transport Logistics division. You will handle tachograph data, fleet maintenance records, and driver holidays, ensuring accuracy, compliance, and timely reporting within a busy transport operation.

The role requires strong MS Office skills, attention to detail, and the ability to work independently in a pressurised environment. Monday–Friday shifts; salary up to £27,031 per annum depending on experience.

Qualifications

• Excellent administration skills and attention to detail.
• Excellent communication skills and ability to succeed in a pressurised environment.
• Able to work using own initiative and with little supervision.
• Good knowledge of MS Office, in particular Excel, Word, Outlook (or equivalent).
• Previous experience gained in a similar role is preferred but not essential.
• Experience in an FMCG environment is desirable.

Responsibilities

• Administration and data entry to maintain the Company's tachograph System.
• Monitoring and maintaining all maintenance records relating to the company fleet and Operator Licence undertaking.
• Daily validation of the department VOR/Service board and escalation of potential service slippage to the O Licence holder(s).
• Inputting and monitoring drivers' holidays and sickness absence, maintaining the TruTac system.
• Overseeing accuracy and completion of all defect and service records for storage in line with company standard.
• Accurate on boarding and exit control of all fleet within the company maintaining all systems and records as defined.
• Regularly updating the WTD system, ensuring the data is up to date and accurate.
• Creating and providing daily reports to the Transport department regarding missing mileage.
• Management of all tag accounts, i.e. DART, Severn, M6 Toll. Maintain accurate records of each tag account and monitor usage monthly. Identify and report any occurrences of mis-use. Carry out electronic tag equipment audits to ensure all assets are still at the recorded locations.
• Compiling and monitoring Driver card & Vehicle Upload Report and keeping records of instances of non-compliance to procedures.
• Control and ordering of all impress stock relating to the fleet.
• Receiving and monitoring fuel deliveries, maintaining the fuel monitoring system.
• Providing various reports / spreadsheets for internal departments in a timely manner.
• Carrying out any other formal and legal duties.
• Record keeping and archive control.

Skills

Administration

Attention to detail

Communication

Initiative

FMCG experience

Tools

Excel

Word

Outlook

Job description

Culina is recruiting a Fleet Administrator to join our Transport Logistics division. You will handle tachograph data, fleet maintenance records, and driver holidays, ensuring accuracy, compliance, and timely reporting within a busy transport operation.

The role requires strong MS Office skills, attention to detail, and the ability to work independently in a pressurised environment. Monday–Friday shifts; salary up to £27,031 per annum depending on experience.