Fleet Administrator

Holdcroft; Stoke-on-Trent; On-site; GBP 21,000 - 27,000; Full time

Job summary

Holdcroft Motor Group in Stoke-on-Trent is seeking a Fleet Administrator to join the busy Fleet Department. You will support the sales process, liaise with suppliers and internal teams, and ensure efficient, accurate administration.

The role requires strong organisational skills, attention to detail, and proficiency with Microsoft Office and Google Docs. You will manage multiple tasks, process vehicle orders, and handle daily taxations of vehicles.

Qualifications

• Experience in administration within sales or automotive environment.
• Excellent communication and organisational skills.
• Proficient with Microsoft Office and Google Docs.

Responsibilities

• Support the Fleet Sales Team with administrative tasks throughout the sales process
• Accurately process vehicle orders and associated documentation
• Liaise with manufacturers, suppliers, and internal departments to ensure vehicle details are correct
• Maintain accurate vehicle records
• Invoicing and other sales administration duties
• Ensure all paperwork is completed accurately and in line with company procedures
• Manage multiple tasks and deadlines effectively
• Taxing vehicles on a daily basis

Skills

Administration

Communication

Organisational skills

Time management

Problem-solving

Teamwork

Tools

Microsoft Office

Googledocs

Job description

Fleet Administrator

Location: Holdcroft Motor Group, Stoke-on-Trent

Working Hours: Monday to Friday: 9:00am – 5:00pm

About the Role

We are looking for an organised and proactive Fleet Administrator to join our busy Fleet Department at Holdcroft Motor Group. This is an excellent opportunity for an individual with strong administrative skills who enjoys working in a fast-paced environment.

As a Fleet Administrator, you will play a key role in supporting the sales process. You will liaise with suppliers and internal departments to ensure a smooth and efficient experience while maintaining high levels of accuracy.

Your Role:

• Support the Fleet Sales Team with administrative tasks throughout the sales process
• Accurately process vehicle orders and associated documentation
• Liaise with manufacturers, suppliers, and internal departments to ensure vehicle details are correct
• Maintain accurate vehicle records
• Invoicing and other sales administration duties
• Ensure all paperwork is completed accurately and in line with company procedures
• Manage multiple tasks and deadlines effectively
• Taxing vehicles on a daily basis

We are looking for someone who:

• Has previous administration experience, ideally within a sales or automotive environment
• Has excellent communication skills
• Has strong organisational skills and attention to detail
• Can manage a varied workload and prioritise tasks effectively
• Is proficient in Microsoft Office applications and Googledocs
• Works well independently and as part of a team
• Has a professional and customer-focused approach
• Has excellent problem-solving skills

What We Offer:

• Supportive and friendly working environment
• Opportunity to join a successful and growing Fleet Department
• Ongoing training and development opportunities
• Career progression within Holdcroft Motor Group
• Employee benefits package

About Holdcroft

Holdcroft Motor Group is one of the UK's leading automotive retailers, committed to delivering exceptional customer service and building long-term relationships with our customers. We invest in our people and provide a supportive environment where individuals can develop their skills, progress their careers, and contribute to our continued success.