Fleet Administrator

Vergo Pest Management Ltd; Gloucester; Hybrid; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Pension

25 days holiday

Healthcare cash plan

Life assurance

WeCare discounts

Birthday off after year of service

Hybrid home/office working

Job summary

Tyro Group is seeking a Fleet Administrator to support the Fleet Team with day-to-day management of a national van and car fleet. The role is hybrid, split between home and our Gloucester office, with a 40-hour week (Mon-Fri).

You will organise licence checks, fuel card administration, and fleet maintenance coordination, while maintaining master data for vehicles and drivers. Training will be provided to ensure smooth handovers and compliance.

Qualifications

• Experience in administration, preferably with a large vehicle fleet.
• Strong verbal and written communication skills.
• Organised and detail-oriented with the ability to manage multiple work-streams.
• Positive, proactive, self-motivated and collaborative.
• Able to work under pressure and flexible with hours.

Responsibilities

• Produce weekly reports from portal.
• Organise driving licence checks for new employees and monitor existing checks.
• Oversee fuel card administration, including ordering and cancellation.
• Support fleet manager with vehicle maintenance issues, including relief vehicles.
• Maintain master data records for fleet and drivers.
• Arrange hire vans as needed.
• Issue company vehicles to new employees and manage handovers for leavers.
• Support Fleet Manager in ensuring fleet compliance.
• Assist in administering vehicle fines.
• Assist with vehicle accidents and insurance claims.
• Handle administrative tasks for grey fleet.
• Monitor servicing, repairs and MOTs.

Skills

Communication skills

Organised detail-oriented

Can-do attitude

Team collaboration

Work under pressure

Flexible working hours

Job description

Tyro Group have an excellent opportunity for a fleet administrator to join our team, supporting our Fleet Team with the day-to-day management of a national van and car fleet. You will be organised and detail-oriented with the ability to manage multiple work-streams, prioritise and respond quickly. This role would be suitable for you if you can be flexible with your hours, as activity can peak early in the morning, when our technicians start their day.

This role is hybrid, working at both your home address and our office in Quedgeley, Gloucester.

Key Duties

• Production of weekly reports from portal
• Organise driving licence checks for new employees, and monitoring of existing employee licence checks
• Oversee fuel card administration, including ordering and cancellation of fuel cards
• Support fleet manager in dealing with vehicle maintenance issues, including provision of relief vehicles
• Maintaining master data records relating to vehicle fleet and drivers of company vehicles
• Organise hire vans when required.
• Organising the issue of company vehicles to new employees, and handover process for leavers.
• Supporting the Fleet Manager in maintaining fleet compliance
• Assisting in the administration of vehicle related fines
• Assisting in dealing with vehicle accidents and the resulting insurance claims process
• Carrying out administrative tasks for grey fleet or company cars
• Monitoring of vehicle servicing, repairs, and MOTs

About You

• Experienced in administration (preferably working with large vehicle fleet and associated administrative tasks)
• Strong verbal and written communication skills
• Organised and detail-oriented with the ability to manage multiple work-streams, prioritise and respond quickly
• A positive can-do attitude, proactive and self-motivated
• Enjoys working collaboratively
• Ability to work under pressure
• Flexible with working hours

What We Can Offer You

• Contributory Pension Scheme
• 25 Days Holiday per annum
• Healthcare Cash Plan
• Life Assurance
• WeCare Employee Assistance and Discounts
• Length of Service awards, including your birthday off each year after one year of service
• Flexible home/office working (Head Office)

You will need to be able to easily commute to our office in Gloucester as all training for the role will take place here. Following training, the position will transition to a hybrid working model, with the expectation to attend the office as required, based on business needs.

Monday to Friday- 40 hours per week.