Fleet Administration Manager

Culina Group Limited; Appleton Thorn; On-site; GBP 35,000 - 48,000; Full time

Benefits offered by this job

Annual Leave 28 days

Pension scheme

Life Assurance

Employee Wellness Programme

Eye Care Vouchers

Rewards & Recognition

Employee discounts

Job summary

Stobart, part of Culina Group, is recruiting a Fleet Administration Manager at our Appleton Thorn site. The role leads fleet admin and maintenance, ensures legal compliance, and drives KPI delivery while developing the team.

You will manage staff to cover the Fleet Helpdesk 24/7, liaise with insurers and dealer networks, and provide weekly/monthly KPI reporting. Strong MS Office skills and supervisory transport experience are essential.

Qualifications

• Strong knowledge of Microsoft packages including Excel and Outlook.
• Previous supervisory experience within a transport environment desirable.
• A solid understanding of budgets with a good understanding of transport compliance.
• Excellent communicator with effective coaching and development skills.
• Capable of operating with limited supervision within fixed guidelines.

Responsibilities

• Managing the fleet service and maintenance processes to ensure legal compliance.
• Managing invoiced revenue including weekly and monthly miscellaneous invoicing.
• Acting as the escalation point for the team with key personnel, dealers and Repair/Planning networks.
• Ensuring high levels of customer service and professionalism.
• Meeting and improving fleet KPIs through team objective management.
• Managing staff rota to cover Fleet Helpdesk 24/7.
• Liaising for insurance claims and gathering invoices for claims.
• Maintaining weekly and monthly KPI reporting for fleet and wider business.
• Developing the team through performance management and objective setting.
• Handling recruitment, coaching, training and disciplinary issues using company procedures.

Skills

Microsoft Excel

Outlook

Communication skills

Supervisory experience

Transport compliance understanding

Job description

Company Description

Stobart (Part of the Culina Group) is a leading ambient transport and logistics business, providing services to many of the UK’s best known brands across core consumer and retail sectors.

Company Description

Stobart (Part of the Culina Group) is a leading ambient transport and logistics business, providing services to many of the UK’s best known brands across core consumer and retail sectors.

At Culina we have a winning culture, we believe that our culture is one of the reasons our company continues to thrive… A place where you're valued, challenged, and inspired!

Job Description

We are now recruiting for a Fleet Administration Manager at our Appleton Thorn site on a full time, permanent basis.

Working hours: Monday to Friday (40 hours a week)

As the Fleet Administration Manager, you will be responsible for managing and developing the fleet admin and maintenance function within the fleet team, as well as ensuring department objectives are achieved through a positive working environment and flexible approach.

• Managing the team to ensure all fleet service and maintenance processes are operated within legal compliance.
• Managing invoiced revenue including weekly and monthly miscellaneous invoicing.
• Acting as the point of escalation for the team, communicating with key personnel, including dealer and repair networks and Planning Team.
• Ensuring the team deliver a high level of customer service and professionalism at all times.
• Ensuring fleet and business KPI’s are met, maintained and improved through the management of team objectives.
• Managing the staff rota to cover the Fleet Helpdesk 24 hours a day, 7 days a week.
• Acting as liaison for insurance claims, gathering invoices for ULR claims and working with wider ops teams to establish full details in a timely manner.
• Maintaining weekly and monthly reporting of KPIs within fleet and the wider business.
• Developing the team through a structured process of performance management, providing and reviewing objectives for your team and individuals.
• Managing personnel issues on a day to day basis including: Recruitment, Coaching and Training, ensuring cover for holiday and absence and dealing promptly with disciplinary issues using the company procedure.

Qualifications

• Strong knowledge of Microsoft packages including Excel and Outlook with high attention to detail.
• Previous supervisory experience within a transport environment desirable.
• A solid understanding of budgets with a good understanding of transport compliance.
• Excellent communicator with effective coaching and development skills.
• Capable of operating with limited supervision within fixed guidelines

Additional Information

As part of our drive to make Stobart a great place to work. We are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.

Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Our People are the driving force behind our success, which is why we offer a wide range of benefits which include:

• Annual Leave – Competitive holiday entitlement of 28 days inclusive of bank holidays
• Pension scheme – we want colleagues to enjoy a comfortable retirements so we offer a great contribution of 5% employee and 3% employer
• Life Assurance - x 2 your annual salary
• Wellness – Via our Employee Assistance Programme we offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year
• Eye Care Vouchers – We can provide you with substantial savings with free eye tests and discounts on prescription glasses
• Reward & Recognition – We recognise that employees have gone the extra mile via Employee of the month and year, special recognition and long service awards.
• Everyday discounts - via our benefit platform you will have access to over 50 retailer discounts for everyday savings!