Fleet Administration Coordinator – Hybrid Role

Adecco Portugal; Bristol; Hybrid; GBP 41,000 - 45,000; Full time

Benefits offered by this job

Hybrid work pattern

Job summary

Adecco is recruiting on behalf of a client in Bristol for an Administration Assistant - Fleet. This full-time hybrid role supports vehicle administration, maintenance and compliance processes, with a 12-month fixed-term contract and a pay rate of £21.40 per hour.

You will manage records, process invoices, assist with MOTs and licence checks, coordinate vehicle onboarding and disposal, and liaise with workshops and internal teams.

Qualifications

• Previous experience in an administration or business support role.
• Excellent attention to detail and accuracy.
• A methodical and process-driven approach to work.
• Strong organisational and time-management skills.
• Proficiency in Microsoft Office and IT literacy.
• Ability to manage multiple priorities and meet deadlines.
• Good communication skills and the ability to work effectively both independently and as part of a team.

Responsibilities

• Providing comprehensive administrative support to the Fleet team.
• Maintaining accurate vehicle, maintenance, and compliance records.
• Supporting the coordination of vehicle MOTs, inspections, and associated documentation.
• Assisting with driving licence checks and general vehicle administration.
• Raising purchase orders and processing invoices.
• Helping to resolve invoice discrepancies and queries.
• Supporting fuel card administration and coordinating vehicle hire processes.
• Assisting with the on-boarding of new vehicles and managing vehicle disposal.
• Liaising with internal teams, workshops, and other stakeholders.
• Keeping databases and internal systems accurate and up-to-date.
• Assisting with monthly KPI reporting and maintaining documentation.
• Following established processes to ensure tasks are completed accurately and on time.

Skills

Administration

Microsoft Office

Time management

Attention to detail

Databases

IT literacy

Communication

Tools

Internal systems

Job description

Adecco is recruiting on behalf of a client in Bristol for an Administration Assistant - Fleet. This full-time hybrid role supports vehicle administration, maintenance and compliance processes, with a 12-month fixed-term contract and a pay rate of £21.40 per hour.

You will manage records, process invoices, assist with MOTs and licence checks, coordinate vehicle onboarding and disposal, and liaise with workshops and internal teams.