Administration Assistant - Fleet

Adecco Portugal; Gloucester; Hybrid; GBP 1,106,000 - 1,298,000; Full time

Job summary

Adecco is recruiting an Administration Assistant on a 12-month fixed-term contract to support the Fleet team in Bristol. The role is full-time with hybrid working, Monday to Friday, and an hourly pay rate of 21.40.

Responsibilities include maintaining vehicle records, coordinating MOTs and inspections, processing invoices, and supporting KPI reporting. A methodical and detail-oriented approach is essential in a busy operations environment.

Qualifications

• Previous experience in an administration or business support role.
• Excellent attention to detail and accuracy.
• A methodical and process-driven approach to work.
• Strong organisational and time-management skills.
• The ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office and general IT skills.
• Confidence in working with databases and internal systems.
• Good communication skills and the ability to work effectively both independently and as part of a team.

Responsibilities

• Providing comprehensive administrative support to the Fleet team.
• Maintaining accurate vehicle, maintenance, and compliance records.
• Supporting the coordination of vehicle MOTs, inspections, and associated documentation.
• Assisting with driving licence checks and general vehicle administration.
• Raising purchase orders and processing invoices.
• Helping to resolve invoice discrepancies and queries.
• Supporting fuel card administration and coordinating vehicle hire processes.
• Assisting with the on-boarding of new vehicles and managing vehicle disposal.
• Liaising with internal teams, workshops, and other stakeholders.
• Keeping databases and internal systems accurate and up-to-date.
• Assisting with monthly KPI reporting and maintaining documentation.
• Following established processes to ensure tasks are completed accurately and on time.

Skills

Attention to detail

Organisational skills

Time management

Communication

Teamwork

IT literacy

Tools

Microsoft Office

Job description

Administration Assistant - Fleet

Location: Bristol
Pay Rate: 21.40 per hour
Contract: 12-month fixed-term contract, with potential for extension
Hours: Full-time, Monday to Friday
Working Pattern: Hybrid

About the Role

Our client is seeking a highly organised and methodical Administration Assistant to join their dynamic Fleet team in Bristol. This role offers an exciting opportunity to be at the heart of vehicle administration, maintenance, and compliance processes. If you're passionate about providing exceptional administrative support in a bustling operational environment, this role could be the perfect fit!

Key Responsibilities

• Providing comprehensive administrative support to the Fleet team.
• Maintaining accurate vehicle, maintenance, and compliance records.
• Supporting the coordination of vehicle MOTs, inspections, and associated documentation.
• Assisting with driving licence checks and general vehicle administration.
• Raising purchase orders and processing invoices.
• Helping to resolve invoice discrepancies and queries.
• Supporting fuel card administration and coordinating vehicle hire processes.
• Assisting with the on-boarding of new vehicles and managing vehicle disposal.
• Liaising with internal teams, workshops, and other stakeholders.
• Keeping databases and internal systems accurate and up-to-date.
• Assisting with monthly KPI reporting and maintaining documentation.
• Following established processes to ensure tasks are completed accurately and on time.

What We're Looking For

• Previous experience in an administration or business support role.
• Excellent attention to detail and accuracy.
• A methodical and process-driven approach to work.
• Strong organisational and time-management skills.
• The ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office and general IT skills.
• Confidence in working with databases and internal systems.
• Good communication skills and the ability to work effectively both independently and as part of a team.
• A reliable, adaptable, and proactive approach.
• The confidence to ask questions and seek support when needed.

While previous experience in fleet, transport, or logistics administration is beneficial, it is not essential. The underlying role profile highlights the importance of organisation, accuracy, record management, planning, communication, teamwork, and IT literacy.

Working Arrangements

This is a full-time hybrid position, with the team currently alternating between two and three office days per week during the initial on-boarding period. Once fully capable in the role, the expectation is approximately two days per week in the office. Flexibility around working hours is available, with typical patterns around 8 am to 4 pm or 9 am to 5 pm.

Why Apply?

This is an exciting opportunity for an experienced administrator looking for a varied role within a busy operational environment. If you are organised, accurate, and methodical, and possess strong transferable administration skills, this position could be a fantastic match.

If you're seeking a 12-month opportunity with the potential for extension, don't hesitate to apply!

Note

Our client utilises generative AI tools to assist in the candidate screening process, but all final decisions will be made by the hiring team, ensuring your application is reviewed with care. The organisation is committed to building an inclusive and accessible recruitment process, supporting candidates of all backgrounds and abilities. If you require reasonable adjustments at any stage, please inform us, and support will be provided.

If you haven't heard from the organisation within 5 working days, please assume your application was unsuccessful.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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