Fleet Admin Assistant (Hybrid) – 12-Month Contract

Adecco Portugal; Gloucester; Hybrid; GBP 1,106,000 - 1,298,000; Full time

Job summary

Adecco is recruiting an Administration Assistant on a 12-month fixed-term contract to support the Fleet team in Bristol. The role is full-time with hybrid working, Monday to Friday, and an hourly pay rate of 21.40.

Responsibilities include maintaining vehicle records, coordinating MOTs and inspections, processing invoices, and supporting KPI reporting. A methodical and detail-oriented approach is essential in a busy operations environment.

Qualifications

• Previous experience in an administration or business support role.
• Excellent attention to detail and accuracy.
• A methodical and process-driven approach to work.
• Strong organisational and time-management skills.
• The ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office and general IT skills.
• Confidence in working with databases and internal systems.
• Good communication skills and the ability to work effectively both independently and as part of a team.

Responsibilities

• Providing comprehensive administrative support to the Fleet team.
• Maintaining accurate vehicle, maintenance, and compliance records.
• Supporting the coordination of vehicle MOTs, inspections, and associated documentation.
• Assisting with driving licence checks and general vehicle administration.
• Raising purchase orders and processing invoices.
• Helping to resolve invoice discrepancies and queries.
• Supporting fuel card administration and coordinating vehicle hire processes.
• Assisting with the on-boarding of new vehicles and managing vehicle disposal.
• Liaising with internal teams, workshops, and other stakeholders.
• Keeping databases and internal systems accurate and up-to-date.
• Assisting with monthly KPI reporting and maintaining documentation.
• Following established processes to ensure tasks are completed accurately and on time.

Skills

Attention to detail

Organisational skills

Time management

Communication

Teamwork

IT literacy

Tools

Microsoft Office

Job description

Adecco is recruiting an Administration Assistant on a 12-month fixed-term contract to support the Fleet team in Bristol. The role is full-time with hybrid working, Monday to Friday, and an hourly pay rate of 21.40.

Responsibilities include maintaining vehicle records, coordinating MOTs and inspections, processing invoices, and supporting KPI reporting. A methodical and detail-oriented approach is essential in a busy operations environment.