Fleet Admin

Hollybank Trustees Ltd; Warrington; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Holiday loyalty

Inclusive culture with ERGs

Remote options

Company Health Care Scheme

Enhanced Maternity & Paternity Package

Job summary

GBA Logistics is seeking a Fleet Administrator to coordinate day-to-day fleet operations at our Warrington site. You will ensure vehicles are utilised efficiently, minimise downtime, and promote a safety-first culture across the fleet.

Responsibilities include maintenance planning, vendor management, and monitoring telematics and fuel usage to drive continuous improvement. The role requires strong communication and analytical skills and offers progression within a growing logistics team.

Qualifications

• Strong written and verbal communication skills.
• Highly analytical with experience using fleet management systems and telematics.
• Solid knowledge of maintenance planning and vendor management.

Responsibilities

• Plan, coordinate, and optimise vehicle allocation and utilisation to maximise fleet efficiency and minimise downtime.
• Manage maintenance planning, downtime, parts availability, and vendor relationships to ensure reliable fleet availability.
• Monitor fuel usage, telematics data, and performance metrics, driving efficiency and continuous improvement.
• Ensure compliance with safety, regulatory, and company policies, promoting a strong safety-first culture.
• Manage fleet budgets, cost controls, spend reporting, and support financial planning activities.
• Support incident investigations, reporting, and cross-functional collaboration with Compliance, IT, Finance, and operational teams, providing live performance reporting to leadership.

Skills

Communication skills

Data analysis

Vendor management

Safety compliance

Tools

Fleet management systems

Telematics

Excel

Job description

Location: On site / Clayton Rd, Birchwood, Warrington WA3 6PH, UK
job type: Permanent / Full-time
Sector and subsector: Supply Chain | Logistics
AnnualFixed salary:£ 28000.00

We don't just move goods; we move careers further.

The Role

As our new Fleet Administrator, you'll be responsible for the day-to-day coordination of fleet operations to ensure vehicles are utilised effectively, downtime is minimised, and all fleet activities are safe, compliant and cost-efficient. This role plays a key part in supporting operational performance through data-driven decision-making, strong vendor management, and continuous improvement initiatives.

What We Offer

• Holiday loyalty scheme
• Inclusive culture with employee resource groups
• Flexibility: [Remote options, working hours]
• Company Health Care Scheme
• Enhanced Maternity & Paternity Package

Key Responsibilities for Fleet Administrator:

• Plan, coordinate, and optimise vehicle allocation and utilisation to maximise fleet efficiency and minimise downtime
• Manage maintenance planning, downtime, parts availability, and vendor relationships to ensure reliable fleet availability
• Monitor fuel usage, telematics data, and performance metrics, driving efficiency and continuous improvement initiatives
• Ensure compliance with safety, regulatory, and company policies, promoting a strong safety-first culture
• Manage fleet budgets, cost controls, spend reporting, and support financial planning activities
• Support incident investigations, reporting, and cross-functional collaboration with Compliance, IT, Finance, and operational teams, providing live performance reporting to leadership

About You

We're looking for someone who brings:

• Minimum 2 years' experience in fleet administration, logistics, operations, engineering, or a related field, with fleet or transport management experience preferred
• Strong written and verbal communication skills, able to engage effectively with internal teams and external stakeholders
• Highly analytical, with hands-on experience using fleet management systems, telematics, and Excel
• Solid knowledge of maintenance planning, procurement, and vendor management
• Strong commitment to safety, regulatory, and company compliance, actively promoting a safety-first culture
• Proven ability to manage multiple vehicles, schedules, and records, balancing priorities across operational demands
• A proactive team player who can work independently, drive continuous improvement, and professionally represent GBA Logistics

About Us

GBA Logistics is a trusted provider of end-to-end supply chain solutions, delivering reliable freight, warehousing, and distribution services across multiple industries and countries. Backed by smart technology and a skilled team, we prioritise speed, transparency, and customer satisfaction- every step of the way. We're committed to operational excellence, sustainability, and creating an inclusive workplace where people thrive.

We are an equal opportunities employer. Our people have made us the success that we are today and are the key to our continued growth moving forwards. We recognise the unique and valuable contributions that arise from a diverse and inclusive workforce built up from people with different backgrounds, cultures, experiences, and skillsets, that when combined together, help our business to thrive.

Our recruitment process is fair and equitable to ensure that all candidates are duly considered and supported. If you require any reasonable adjustments during the recruitment process, please email our Recruitment Team via [e-mail] .

Please note that due to the high volume of applications, we may not be able to respond to everyone individually. However, if you would like feedback on your application, feel free to reach out to us directly.