Fleet Admin

Gba Logistics; Warrington; Hybrid; GBP 24,000 - 33,000; Full time

Benefits offered by this job

Health care scheme

Maternity & Paternity package

Sick pay scheme

Bike2Work scheme

Inclusive culture

Job summary

GBA Logistics is seeking a Fleet Administrator in Warrington to coordinate day-to-day fleet operations, optimise vehicle utilisation and drive cost efficiency. You will support performance through data-driven decisions, vendor management, and continuous improvement initiatives.

We offer an inclusive culture, flexible working options, and health care schemes. The role requires a proactive team player with 2+ years in fleet-related fields and strong Excel/telematics skills.

Qualifications

• 2+ years in fleet administration, logistics, or related field.
• Strong written and verbal communication with internal and external stakeholders.
• Hands-on experience using fleet management systems and Excel.
• Knowledge of maintenance planning, procurement, and vendor management.

Responsibilities

• Plan, coordinate and optimise vehicle allocation to maximise fleet efficiency.
• Manage maintenance planning, downtime, parts availability and vendors.
• Monitor fuel usage, telematics data and performance metrics for improvement.
• Ensure safety, regulatory and company compliance across fleet operations.
• Manage fleet budgets, spend reporting and financial planning support.
• Provide live performance reporting to leadership and support cross‑functional teams.

Skills

Fleet administration

Data-driven decisions

Vendor management

Excel

Analytical mindset

Tools

Fleet management systems

Telematics

Job description

Location: Warrington | Full Time

Salary: £28,500 per annum

We don't just move goods; we move careers further.

The Role

As our new Fleet Administrator, you'll be responsible for the day-to-day coordination of fleet operations to ensure vehicles are utilised effectively, downtime is minimised, and all fleet activities are safe, compliant and cost-efficient. This role plays a key part in supporting operational performance through data-driven decision-making, strong vendor management, and continuous improvement initiatives.

What We Offer

• Inclusive culture with employee resource groups
• Flexibility: [Remote options, working hours]
• Company Health Care Scheme
• Enhanced Maternity & Paternity Package
• Sick Pay Scheme
• Bike2Work Scheme

Key Responsibilities for Fleet Administrator:

Plan, coordinate, and optimise vehicle allocation and utilisation to maximise fleet efficiency and minimise downtime

Manage maintenance planning, downtime, parts availability, and vendor relationships to ensure reliable fleet availability

Monitor fuel usage, telematics data, and performance metrics, driving efficiency and continuous improvement initiatives

Ensure compliance with safety, regulatory, and company policies, promoting a strong safety-first culture

Manage fleet budgets, cost controls, spend reporting, and support financial planning activities

Support incident investigations, reporting, and cross-functional collaboration with Compliance, IT, Finance, and operational teams, providing live performance reporting to leadership

About You We’re looking for someone who brings:

Minimum 2 years’ experience in fleet administration, logistics, operations, engineering, or a related field, with fleet or transport management experience preferred

Strong written and verbal communication skills, able to engage effectively with internal teams and external stakeholders

Highly analytical, with hands‑on experience using fleet management systems, telematics, and Excel

Solid knowledge of maintenance planning, procurement, and vendor management

Strong commitment to safety, regulatory, and company compliance, actively promoting a safety-first culture

Proven ability to manage multiple vehicles, schedules, and records, balancing priorities across operational demands

A proactive team player who can work independently, drive continuous improvement, and professionally represent GBA Logistics

About Us

GBA Logistics is a trusted provider of end‑to‑end supply chain solutions, delivering reliable freight, warehousing, and distribution services across multiple industries and countries. Backed by smart technology and a skilled team, we prioritise speed, transparency, and customer satisfaction‑every step of the way. We’re committed to operational excellence, sustainability, and creating an inclusive workplace where people thrive.

We are an equal opportunities employer. Our people have made us the success that we are today and are the key to our continued growth moving forwards. We recognise the unique and valuable contributions that arise from a diverse and inclusive workforce built up from people with different backgrounds, cultures, experiences, and skillsets, that when combined together, help our business to thrive.

Our recruitment process is fair and equitable to ensure that all candidates are duly considered and supported. If you require any reasonable adjustments during the recruitment process, please email our Recruitment Team via [e-mail] .

Please note that due to the high volume of applications, we may not be able to respond to everyone individually. However, if you would like feedback on your application, feel free to reach out to us directly.