Fleet Administrator

LF&E; Swadlincote; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Company pension

25 days holiday + bank holidays

Career progression opportunities

Uniform and full training included

Employee Assistance Programme

Job summary

LF&E in the UK is seeking a Fleet Administrator to provide essential administrative support to our Fleet Department. You will help ensure vehicles remain compliant, roadworthy and operating efficiently, coordinating with drivers and suppliers.

The role requires strong organisational skills, excellent communication and proficiency in Excel and Microsoft Office. Full-time, Monday to Friday, 9am–5pm, based at our site with training provided.

Qualifications

• Excellent communication and customer service.
• Strong organisational skills with a high level of accuracy and attention to detail.
• Good computer literacy with Microsoft Office, especially Excel.
• Ability to prioritise workload and work under pressure.
• Professional and proactive approach to work.
• Team player with positive working relationships.

Responsibilities

• Maintain accurate mileage records for all fleet vehicles.
• Keep servicing, PMI and compliance records up to date.
• Liaise with suppliers and drivers to arrange servicing and repairs.
• Ensure repair records and documentation are maintained.
• Conduct driving licence checks for relevant employees.
• Monitor vehicle temperature systems for compliance and functionality.
• Assist with vehicle setup for tracking and mapping systems.
• Download, analyse and report fleet data using Excel and other systems.
• Ensure daily and weekly vehicle checks are completed and recorded.
• Report accidents and incidents to insurers.
• Manage fuel card allocation and monitor usage.
• Process PCNs and NIPs.
• Provide general administrative support and undertake additional duties as required.

Skills

Communication

Organisation

Excel

MS Office

Prioritisation

Teamwork

Job description

Help Keep Healthcare Moving!

Are you an organised and detail-oriented administrator looking for your next challenge? Do you enjoy working in a fast-paced environment where your work has a real impact?

Join LF&E, one of the UK’s leading healthcare logistics providers. Since 2008, we’ve been a trusted partner in the pharmaceutical industry, delivering vital medication to homes and pharmacies on behalf of major corporate organisations and NHS Trusts, helping to improve the lives of patients across the country.

About LF&E:

• Established in 2008
• 23 sites across the UK
• 300+ employees
• Specialists in temperature-controlled healthcare logistics
• Trusted by public and private healthcare sectors, including pharmaceutical, medical, and clinical trial providers

Originally a small family-run business, LF&E has grown into a national leader in specialist Pharmaceutical Delivery services.

As a Fleet Administrator, you will provide vital administrative support to the Fleet Department, helping to ensure all vehicles remain fully compliant, roadworthy, and operating efficiently.

This is an excellent opportunity for someone with strong organisational skills and attention to detail who enjoys coordinating multiple tasks and working closely with drivers, suppliers, and internal departments.

You’ll play a key role in maintaining fleet records, arranging vehicle maintenance, monitoring compliance, and supporting the overall operation of our transport network.

Role Details:

• Monday to Friday, 9am - 5pm, 40 hours per week
• 30 minute lunch break
• Full-time position

Key Responsibilities:

• Maintain accurate mileage records for all fleet vehicles
• Keep servicing, Preventive Maintenance Inspection (PMI), and compliance records up to date
• Liaise with suppliers and lead drivers to arrange vehicle servicing, maintenance, and repairs
• Ensure all repair records and documentation are accurately maintained
• Conduct driving licence checks for relevant employees
• Monitor vehicle temperature systems to ensure compliance and functionality
• Assist with vehicle setup for tracking and mapping systems
• Download, analyse, and report fleet data using Excel and other relevant systems
• Ensure daily and weekly vehicle checks are completed and recorded
• Report accidents and incidents to the company's insurance providers
• Manage fuel card allocation and monitor usage
• Process Penalty Charge Notices (PCNs) and Notices of Intended Prosecution (NIPs)
• Provide general administrative support and undertake additional duties as required

Skills & Experience:

Essential

• Excellent communication and customer service skills
• Strong organisational skills with a high level of accuracy and attention to detail
• Good computer literacy and confidence using Microsoft Office applications, particularly Excel
• Ability to prioritise workload and work effectively under pressure
• Professional and proactive approach to work
• Strong team player with the ability to build positive working relationships

Desirable

• Previous experience within a Fleet, Transport, Logistics, or Vehicle Administration role
• Understanding of fleet compliance and vehicle maintenance processes

Benefits:

• Company pension
• 25 days’ holiday + bank holidays
• Career progression opportunities
• Uniform and full training included
• Opportunities for ongoing training and development
• Employee Assistance Programme
• Opportunity to join a growing and supportive business making a real difference in healthcare logistics

Please Note: If you have any criminal convictions, please inform us at the interview stage.

Due to the high volume of applications we receive, we are unable to contact each applicant individually regarding the status of their application. If you are selected for an interview, we will be in touch shortly.