Finance Assistant

TN United Kingdom; Southampton; On-site; GBP 24,000 - 32,000; Full time

Job summary

Join a forward-thinking charity as a Finance Assistant, where you'll play a vital role in maintaining accurate Accounts Payable ledgers and ensuring timely payments. This position offers a chance to contribute to meaningful community work while developing your financial skills. You'll be responsible for processing invoices, managing employee expenses, and assisting with month-end closing tasks. If you're detail-oriented and passionate about making a difference, this is the perfect opportunity for you to thrive in a supportive environment.

Benefits

25 days holiday, increasing with service

Option to purchase additional leave

Celebration leave

Employee Assistance Program

50% discount on nursery fees

Day camps discounts

Campsite discounts

Cycle to work scheme

Qualifications

• Sound working knowledge of Microsoft Excel is essential.
• Attention to detail and accuracy are critical for this role.

Responsibilities

• Maintain Accounts Payable ledgers and ensure timely supplier payments.
• Process purchase invoices and support workflow from ordering to payment.
• Assist in month-end closing and manage employee expenses.

Skills

Microsoft Excel

Attention to detail

Process improvement

Organizational skills

Job description

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• 25 days holiday FTE, increasing with length of service up to a maximum of 30 days
• Option to purchase additional annual leave (up to 10 days per annum)
• Celebration leave
• Employee Assistance Program with Health Assured
• 50% discount on nursery fees
• Day camps discounts: 1 week free and 1 week at 50% per child per annum
• Campsite and activities discounts at YMCA Fairthorne Manor
• Cycle to work scheme

Job Purpose:

Reporting into the Finance Business Partner, the Finance Assistant is responsible for maintaining the Accounts Payable ledgers, ensuring supplier payments are processed on time and free from errors, and employee expenses are processed and paid correctly.

Main Duties & Responsibilities:

• Process purchase invoices, ensuring accuracy and correct general ledger entry, and support the smooth workflow from ordering to approval and payment.
• Maintain direct debit information and process and post direct debit payments
• Monitor multiple company bank accounts daily, tracking transactions and ensuring records are up to date, while also monitoring balances.
• Calculate and process supplier payments
• Manage the employee expenses and company credit card processes
• Assist in month end closing and other ad hoc tasks within the finance team as required
• Dealing with queries from suppliers and YMCA staff

Qualifications & Experience:

• Sound working knowledge of Microsoft Excel
• Attention to detail and accuracy
• Ability to identify process and efficiency improvements and bring these to your managers attention
• Experience in a similar role is beneficial but not essential

Personal Attributes:

• A genuine enthusiasm for the work of the charity
• Ability to communicate well and engage positively with a wide range of people both finance and non-finance
• Self-Starter and well organised with a track record of using their initiative
• Excellent organisational skills
• A creative and flexible approach to work

Successful applicant will be required to undertake an Enhanced Disclosure via Disclosure and Barring Service.

We are an equal opportunities charity with commitment to diversity, equality and inclusion in the workplace. A copy of this policy will be made available on request.

Please apply now for this rewarding position and be part of an amazing charity who continue to support and achieve wonderful things within the community.