Finance Administrator: Reconciliations, Invoices & Payroll

Hawk 3 Talent Solutions; Devon and Torbay; On-site; GBP 24,000 - 30,000; Full time

Job summary

Hawk 3 Talent Solutions is recruiting a Finance Administrator in Exeter to support day-to-day finance and administration in a busy, growing business. The role covers reconciliations, invoicing, payroll support, and keeping accurate records.

You will need experience in finance admin or accounts admin, strong numeracy, proficiency with MS Office (Excel) and ideally Xero; training can be provided. This is a permanent, full-time role with options for part-time 3–4 days.

Qualifications

• Experience in finance administration or accounts administration.
• Highly organized with strong attention to detail.
• Comfortable working with figures and financial information.
• Proficient in MS Office, especially Excel.
• Experience with Xero is advantageous; training can be provided.
• Good communication with office and site teams.

Responsibilities

• Completing regular credit card reconciliations and ensuring transactions are accurately recorded and supported by receipts.
• Preparing and issuing customer quotes using Xero.
• Assisting with the processing of customer and supplier invoices.
• Monitoring outstanding invoices, receipts and expenses and following up with relevant colleagues, suppliers and customers.
• Maintaining accurate and well organized financial records and documents.
• Supporting the tracking and allocation of company expenses and investigating any discrepancies or missing information.
• Assisting with the preparation of monthly payroll, including checking hours, overtime, additional payments and other payroll information.
• Liaising with employees and site based teams to ensure payroll information and additional payments are recorded accurately.

Skills

Finance administration

Attention to detail

Excel

MS Office

Xero

Tools

Xero

Job description

Hawk 3 Talent Solutions is recruiting a Finance Administrator in Exeter to support day-to-day finance and administration in a busy, growing business. The role covers reconciliations, invoicing, payroll support, and keeping accurate records.

You will need experience in finance admin or accounts admin, strong numeracy, proficiency with MS Office (Excel) and ideally Xero; training can be provided. This is a permanent, full-time role with options for part-time 3–4 days.