Finance Administrator

Hawk 3 Talent Solutions; Devon and Torbay; On-site; GBP 24,000 - 30,000; Full time

Job summary

Hawk 3 Talent Solutions is recruiting a Finance Administrator in Exeter to support day-to-day finance and administration in a busy, growing business. The role covers reconciliations, invoicing, payroll support, and keeping accurate records.

You will need experience in finance admin or accounts admin, strong numeracy, proficiency with MS Office (Excel) and ideally Xero; training can be provided. This is a permanent, full-time role with options for part-time 3–4 days.

Qualifications

• Experience in finance administration or accounts administration.
• Highly organized with strong attention to detail.
• Comfortable working with figures and financial information.
• Proficient in MS Office, especially Excel.
• Experience with Xero is advantageous; training can be provided.
• Good communication with office and site teams.

Responsibilities

• Completing regular credit card reconciliations and ensuring transactions are accurately recorded and supported by receipts.
• Preparing and issuing customer quotes using Xero.
• Assisting with the processing of customer and supplier invoices.
• Monitoring outstanding invoices, receipts and expenses and following up with relevant colleagues, suppliers and customers.
• Maintaining accurate and well organized financial records and documents.
• Supporting the tracking and allocation of company expenses and investigating any discrepancies or missing information.
• Assisting with the preparation of monthly payroll, including checking hours, overtime, additional payments and other payroll information.
• Liaising with employees and site based teams to ensure payroll information and additional payments are recorded accurately.

Skills

Finance administration

Attention to detail

Excel

MS Office

Xero

Tools

Xero

Job description

Finance Administrator

Location: Exeter, EX2

Job type: Permanent

Hours: Full time 40 hours a week / would consider part time 3 or 4 days per week

Salary: GBP27,000 per annum

Are you an organized and detail focused finance professional looking for a varied role within a busy and growing business?

We are currently recruiting for a Finance Administrator to join a well established organisation, providing day to day finance and administration support across the business. This is a great opportunity for someone with previous finance administration experience who enjoys a varied role and working closely with different teams.

Responsibilities:

• Completing regular credit card reconciliations and ensuring transactions are accurately recorded and supported by receipts
• Preparing and issuing customer quotes using Xero
• Assisting with the processing of customer and supplier invoices
• Monitoring outstanding invoices, receipts and expenses and following up with relevant colleagues, suppliers and customers
• Maintaining accurate and well organized financial records and documents
• Supporting the tracking and allocation of company expenses and investigating any discrepancies or missing information
• Assisting with the preparation of monthly payroll, including checking hours, overtime, additional payments and other payroll information
• Liaising with employees and site based teams to ensure payroll information and additional payments are recorded accurately

About you:

• Experienced within finance adminsiration, accounts adminsiration or similar position
• Highly organsied with excellent attention to detail
• Comfortable working with figures and financial information
• Confident using MS Office, particularly Excel
• Ideally experienced using Xero, although training can be provided
• A confident communicator who is comfortable liaising with both office and site based employees

Closing date is 17 th September 2026