Finance Administrator

HAWK3 Talent Solutions; Exeter; On-site; GBP 24,000 - 30,000; Full time

Job summary

HAWK3 Talent Solutions is seeking a Finance Administrator in Exeter to join a busy, growing business. The successful candidate will provide day-to-day finance and administrative support across the organisation, working with multiple teams.

This role requires experience in finance administration, strong numeracy, and proficiency with MS Office and Excel. Xero experience is preferred, with training available. Permanent, full-time position with 40 hours (part-time considered 3–4 days).

Qualifications

• Experience in finance administration or similar role.
• Excellent attention to detail and accuracy.
• Proficient with MS Excel and MS Office.
• Xero experience preferred, training available.

Responsibilities

• Complete regular credit card reconciliations with supporting receipts.
• Prepare and issue customer quotes using Xero.
• Assist with processing of customer and supplier invoices.
• Monitor outstanding invoices and expenses; follow up as needed.
• Maintain accurate financial records and documents.
• Help track company expenses and investigate discrepancies.
• Assist with monthly payroll checks, hours, overtime and payments.
• Coordinate payroll information with site based teams.

Skills

Finance administration

Excel

MS Office

Attention to detail

Payroll processing

Tools

Xero

Job description

Finance Administrator

Location: Exeter, EX2

Job type: Permanent

Hours: Full time 40 hours a week / would consider part time 3 or 4 days per week

Salary: £27,000 per annum

Are you an organized and detail focused finance professional looking for a varied role within a busy and growing business?

We are currently recruiting for a Finance Administrator to join a well established organisation, providing day to day finance and administration support across the business. This is a great opportunity for someone with previous finance administration experience who enjoys a varied role and working closely with different teams.

Responsibilities:

• Completing regular credit card reconciliations and ensuring transactions are accurately recorded and supported by receipts
• Preparing and issuing customer quotes using Xero
• Assisting with the processing of customer and supplier invoices
• Monitoring outstanding invoices, receipts and expenses and following up with relevant colleagues, suppliers and customers
• Maintaining accurate and well organized financial records and documents
• Supporting the tracking and allocation of company expenses and investigating any discrepancies or missing information
• Assisting with the preparation of monthly payroll, including checking hours, overtime, additional payments and other payroll information
• Liaising with employees and site based teams to ensure payroll information and additional payments are recorded accurately

About you:

• Experienced within finance adminsiration, accounts adminsiration or similar position
• Highly organsied with excellent attention to detail
• Comfortable working with figures and financial information
• Confident using MS Office, particularly Excel
• Ideally experienced using Xero, although training can be provided
• A confident communicator who is comfortable liaising with both office and site based employees

Closing date is 17 th September 2026