Finance Administrator

Confidential; Uxbridge; Hybrid; GBP 17,000 - 25,000; Part time

Job summary

Confidential in the United Kingdom seeks a part-time, hybrid role based in central Uxbridge to manage invoicing, credit control, and customer/product databases. The position initially runs on a 12-month fixed term contract, with potential for permanent or adjusted hours for the right candidate.

The role involves raising invoices in Sage, posting and reconciling customer accounts, maintaining pricing and product data, and coordinating with sales, warehouse and finance teams.

Qualifications

• Experience with Sage accounting software and sales invoicing.
• Familiarity with credit control and customer payment terms.
• Ability to maintain customer, product and price lists.

Responsibilities

• Raise sales invoices in Sage after despatch.
• Confirm weekly posting of all sales with Back Office.
• Liaise with customers, sales and warehouse to analyse delivery discrepancies.
• Understand customer terms including prices, payment terms, discounts and rebates.
• Coordinate with Finance Manager to post invoices, credit notes and adjustments.
• Review customer accounts monthly and reconcile statements.
• Set up new customers in Sage and maintain customer details and terms.
• Set up new products and maintain price lists and cost price lists.
• Ensure product notifications on UK database and compliance.

Job description

We are seeking an individual who is seeking a hands on role encompassing various different areas. Great opportunity to join a business that is growing with lots of exciting times ahead. The role is part time 20 - 25 hours and very hybrid working.

Based in central Uxbridge the role will initially be on a fixed term contract for 12 months with a view to permanent. My client would consider full time or reduced hours for the right person.

Sales Invoicing and Credit Control

• Raise sales invoice in Sage following despatch.
• Confirm with Back Office that all sales are posted each week.
• Liaise with customers, sales and warehouse to analyse delivery discrepancies.
• Understand customer specific terms eg prices, payment, settlement discount, rebates, promotions.
• Liaise with Finance Manager and Back Office to post customer invoices, credit notes & adjustments.
• Review customer accounts each month.
• Request, review and reconcile customer statements each month.
• Chase overdue invoices.

Customer Database

• New customer forms & set up in Sage.
• Maintain database of customer details & terms eg credit limit, payment terms, settlement discount.

Product Database

• New product forms & database of current & obsolete lines.
• Liaise with Sales Manager and Back Office to set up new lines.
• Maintain standard and customer specific price lists.
• Maintain purchase cost price lists versus budget.
• Ensure product notification on UK database & compliance with requirements.

Stock Control

Logistics