Finance Administrator

Bennett and Game Recruitment LTD; Luton; On-site; GBP 60,000 - 80,000; Part time

Job summary

A prominent private school in Luton is seeking a part-time Finance Administrator to oversee day-to-day finance operations. You will manage bookkeeping in Xero, handle pupil fee billing, and assist in budget preparation. The ideal candidate will have at least two years of relevant experience, strong organizational skills, and the ability to maintain confidentiality. This flexible role offers competitive pay between £12.50 and £13.00 per hour along with benefits such as a standard pension and holiday allowance.

Benefits

Standard workplace holiday allowance

Standard workplace pension

On-site parking

Flexible working hours

Excellent company culture

Qualifications

• Experience in bookkeeping and accounting for at least 2 years.
• Proficiency in Xero software for bookkeeping tasks.
• Ability to manage confidential information discretely.

Responsibilities

• Maintain purchase/sales ledgers and keep records up to date.
• Perform daily/weekly bank reconciliations and clear discrepancies.
• Prepare payment runs and manage supplier queries.
• Raise termly/annual fee invoices in Xero.
• Support budget preparation and maintain organized digital files.

Skills

Xero proficiency

Attention to detail

Strong Excel skills

Professional communication

Organizational skills

Job description

Overview

Position: Finance Administrator

Location: Luton

Package: £12.50 per hour - £13.00 per hour

Working hours: 3-4 days per week (flexible)

An exciting opening for a Finance Administrator has arisen within a highly regarded private school based in Luton. This is a part‑time position (3-4 days a week) suitable for someone with experience in bookkeeping, Xero proficiency, and with at least 2 years experience in a similar role. This is a great opportunity to join a flexible employer and contribute to the success of a growing and established school. If you are looking for a job that works around you, hit apply!

Finance Administrator Job Overview

You'll run the day-to-day school finance operations in Xero—from accurate bookkeeping and supplier payments to pupil fee billing and proactive weekly information sharing with the accountants. You’ll also support management / accountants with budget preparation and fee schedule updates. This role suits someone hands-on, highly organised, and exceptionally detail-focused.

• Xero Bookkeeping: Maintain purchase / sales ledgers, keep records fully up to date.
• Bank Reconciliations: Daily / weekly reconciles for bank and card accounts; investigate and clear unreconciled items.
• Supplier Payments (AP): Prepare payment runs in Xero, manage approvals, resolve supplier queries, keep creditor ledger tidy.
• School Fees (AR):
  • Raise termly / annual fee invoices in Xero per agreed fee schedules and pupil lists.
  • Process bursaries / discounts / adjustments; allocate receipts; maintain a clean fees ledger.
  • Light credit control: courteous reminders to parents / guardians; agree payment plans where needed.
• Budgets & Reporting: Supporting management and accountants for preparing the annual budget.
• Documentation & Controls: Keep organised digital files, follow approvals and segregation of duties, support audit queries.

Finance Administrator Job Requirements

• Xero proficiency (essential): bank feeds, reconciliations, invoice processing, payment runs, journals, basic reports.
• Outstanding attention to detail and accuracy—especially on fee billing and reconciliations.
• Strong Excel / Sheets skills.
• Clear, professional communicator with parents, suppliers, school staff, and accountants.
• Highly organised, reliable, and deadline-driven; works proactively without reminders.
• Discreet with sensitive pupil / parent / fee information (confidentiality and data care).

Finance Administrator Salary & Benefits

• £12.50-£13.00 per hour
• Standard workplace holiday allowance
• Standard workplace pension
• On-site parking
• Flexible working hours
• Excellent company culture, and opportunities to progress

Bennett & Game Recruitment are acting as a Recruitment Agency in relation to this vacancy.

Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries.

We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, contact you about the services we offer, and submit your CV for the role you have applied for.