Finance & Administration Officer

University of Manchester; Manchester; On-site; GBP 25,000 - 40,000; Full time

Job summary

An established industry player is seeking a proactive Finance & Administration Officer to support its Estates Directorate. This role involves providing essential financial and administrative support, focusing on process improvement and ensuring accuracy in financial transactions. Ideal candidates will have a strong background in financial administration and a commitment to excellent customer service. Join a world-class institution that values diversity and offers numerous benefits, including flexible working arrangements and career development opportunities. If you're ready to make a significant impact in a vibrant, culturally diverse city, this opportunity is perfect for you.

Benefits

Flexible working arrangements

Career development opportunities

Training and mentorship

Family-friendly policies

Qualifications

• Experience in Financial Administration with NVQ II/III qualification.
• Proficiency in Microsoft 365 and budget administration.

Responsibilities

• Process purchase invoices and manage the full 'purchase to pay' process.
• Provide financial reports and assist with budget tracking.

Skills

Financial Administration

Customer Service

Budget Administration

Communication Skills

Process Improvement

Education

NVQ II/III in Financial Administration

Tools

Microsoft 365

PowerBI

Oracle

Adobe Creative Cloud

Job description

Are you an organised and proactive finance professional looking to play a key role in supporting one of the UK’s leading universities? The University of Manchester is seeking a Finance & Administration Officer to join our Estates Support team.

If you're passionate about Financial Administration, enjoy working with modern technologies, and have an eye for detail, we'd love to hear from you!

About the Role

As a Finance & Administration Officer, you’ll provide vital financial and administrative support across various units within the Estates Directorate.

Your role will focus on process improvement, through the use of emerging technologies and ensuring financial transactions are managed with precision and efficiency.

This is a fantastic opportunity for someone with a background in Financial Administration and a commitment to excellent customer service to make a real impact within a world-class institution.

Key Responsibilities

• Process purchase invoices, manage requisitions, and handle the full 'purchase to pay' process. Ensure all financial transactions are recorded accurately and on time.
• Assist in providing comprehensive financial reports and management information, including expenditure reports for long-term maintenance, small works, utilities, and more.
• Offer guidance on financial regulations, procedures, and purchasing policies to colleagues across the Directorate.
• Help business unit managers track and reconcile budgets, identify discrepancies, and provide corrective advice where necessary.
• Provide cross-unit support, ensuring that all areas of the Estates Directorate receive the assistance they need, particularly in the absence of other team members.
• Handle internal and external enquiries efficiently, offering excellent customer service at all times.

What We’re Looking For

• NVQ II/III in Financial Administration or equivalent, along with experience in a Financial and Administrative role.
• Proficiency in Microsoft 365 (especially PowerBI), and a good working knowledge of modern office tools such as Oracle and Adobe Creative Cloud.
• Experience administering budgets, invoicing, and producing high-quality financial reports.
• Ability to reconcile spend and forecast positions, identify discrepancies, and take corrective action when needed.
• Proven ability to communicate clearly and work collaboratively with internal teams, suppliers, and customers.
• Understanding of Health & Safety legislation in both office and site environments.

Why Work at the University of Manchester?

Join a world-class institution that values diversity and equality in the workplace.

Benefit from a range of staff benefits, including family-friendly policies, flexible working arrangements, and career development opportunities. Access to training and mentorship to support your career growth, with structured development plans and performance reviews. Be part of a global institution in a vibrant, culturally diverse city, with support for international applicants and relocation assistance.

The University of Manchester is committed to providing a supportive and inclusive environment where all employees can thrive.

We invite applications from all backgrounds and look forward to welcoming the next member of our team to the Directorate of Estates and Facilities.

Please note, under the new immigration rules this role is not eligible for sponsorship under the Skilled Worker route of the Points Based System. Candidates will need to be able to demonstrate their right to work in the UK in order to be eligible to take up the post.

As an equal opportunities employer we welcome applicants from all sections of the community regardless of age, sex, gender (or gender identity), ethnicity, disability, sexual orientation and transgender status. All appointments are made on merit.

Our University is positive about flexible working – you can find out more here

Blended working arrangements may be considered.

Enquiries about the vacancy, shortlisting and interviews:

Name: Ben Usher, Talent Acquisition Business Partner

Email: [e-mail]

General enquiries:

Email: [e-mail]

Technical support:

Jobtrain: 0161 850 2004 https://jobseekersupport.jobtrain.co.uk/support/home

This vacancy will close for applications at midnight on the closing date.

Please see the link below for the Further Particulars document which contains the person specification criteria.